Data & Privacy Legal Assistant IV

at  Medtronic

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
This position has the responsibility for providing direct legal administrative support to the Senior Director Global Privacy Operations and other Data Privacy teams as needed. The position involves a broad range of responsibilities including document management, drafting legal communications, managing data privacy requests, and executing various legal administrative duties. This role requires an individual who is detailed-oriented, resourceful, capable of managing multiple tasks effectively under pressure while maintaining confidentiality and professionalism. The position requires a candidate who can perform complex and diverse administrative duties independently, many working to execute legal directions. It therefore requires an experienced, organized, proactive individual who acts with considerable judgment and is confident in his/her abilities. Excellent communication skills and the ability to manage multiple tasks effectively under pressure will be critical to success in this role, as well solid organizational and prioritization abilities.
This position reports to the Senior Director Global Privacy Operations. This position will be located ideally in the Minneapolis office of Medtronic.

Responsibilities may include the following and other duties may be assigned.

• Documentation management: prepare, edit, proofread, and finalize legal documents ensuring accuracy and compliance with legal standards. Maintain an organized filing system for legal documents and contracts, such as executed data transfer agreements to ensure all records are kept in compliance with legal requirements.
• Draft a variety of documents, including legal briefs, memos, organizational announcements, and presentations in PowerPoint. Ensure all documents and presentations are clear, accurate, and uphold Medtronic standards of professionalism.
• Triage and track data subject rights requests and assign them to the appropriate regional data privacy teams for fulfillment.
• Manage the data privacy knowledge and research tools. Periodically access the tools and share learnings with the rest of the team.
• Assist in the recruitment and onboarding processes for new employees. This includes scheduling interviews, preparing onboarding materials, coordinate all the necessary HR and IT related tasks and facilitating the integration of new hires into the team.
• Provide vendor management support by managing contract approvals, purchase order creation and invoice support.
• Perform various administrative duties including working in various Medtronic systems, making travel arrangements, Internet/Intranet research, scheduling and coordinating meetings, managing calendars, assist in the development and management of the department’s budgets and preparing expense reports.
• Manage confidential information.
• All other duties as assigned.
• Travel requirement: Less than 10%.

Must Have: Minimum Requirements

• High School Diploma or GED with 6+ years administrative support experience, with at least 6 years in a legal or compliance environment

Nice to Have

• Proficient in legal and data privacy terminology
• Exceptional oral and written communications skills
• Associate degree or higher in Legal studies, Business Administration or related field.
• Substantial word processing skills and advanced PowerPoint skills
• High Level of proficiency with MS Office Suite
• Ability to maintain composure in high demand situations.
• Strong organizational skills
• Ability to work accurately under pressure of deadlines with frequent interruptions.
• Ability to work effectively as a member of a team and establish and maintain cooperative working relationships.
• Ability to exercise flexibility, initiative, good judgment, and discretion.
• Ability to prioritize and manage multiple tasks independently, and to adapt to changing priorities.
• Detail oriented
• Resourceful
• Self-motivated and willing to work independently when necessary.
• Ability to handle sensitive information with tact and confidentiality.
• Project management and problem-solving skills

Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$69,600.00 - $104,400.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 90,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity
here
.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
At Medtronic, most positions are posted on our career site for 3-7 days

• Documentation management: prepare, edit, proofread, and finalize legal documents ensuring accuracy and compliance with legal standards. Maintain an organized filing system for legal documents and contracts, such as executed data transfer agreements to ensure all records are kept in compliance with legal requirements.
• Draft a variety of documents, including legal briefs, memos, organizational announcements, and presentations in PowerPoint. Ensure all documents and presentations are clear, accurate, and uphold Medtronic standards of professionalism.
• Triage and track data subject rights requests and assign them to the appropriate regional data privacy teams for fulfillment.
• Manage the data privacy knowledge and research tools. Periodically access the tools and share learnings with the rest of the team.
• Assist in the recruitment and onboarding processes for new employees. This includes scheduling interviews, preparing onboarding materials, coordinate all the necessary HR and IT related tasks and facilitating the integration of new hires into the team.
• Provide vendor management support by managing contract approvals, purchase order creation and invoice support.
• Perform various administrative duties including working in various Medtronic systems, making travel arrangements, Internet/Intranet research, scheduling and coordinating meetings, managing calendars, assist in the development and management of the department’s budgets and preparing expense reports.
• Manage confidential information.
• All other duties as assigned.
• Travel requirement: Less than 10%