DC Supervisor - Canada

at  Janus International Group

Overview:
Coordinate, plan and execute distribution operations as per company procedures.

Responsibilities:

• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Greet visitors and callers and determine if they should be given access.
• Accurately enter sales orders received from the estimating team into Configurator.
• Provide administrative support by filing closed jobs, maintaining and purging file cabinets, updating logs, tracking jobs, scanning and filing proposals, setting up and scanning contracts, etc.
• Review all invoices for appropriate documentation and approval prior to payment.
• Enter invoices into the accounts payable system in an accurate and timely manner.
• Assist in reconciling vendor accounts/statement and follow up on issues.
• Receive customer payments.
• Prepare monthly reports for inventory cycle count.
• Perform inventory cycle counts as required. Transact all inventory movements in ERP System.
• Research and reconcile inventory discrepancies as needed.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, etc.
• File and retrieve documents, records and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Contribute to team effort by accomplishing related results as needed.
• Other duties as assigned.

Qualifications:

• High school diploma required. College degree in business preferred.
• Three to five years previous work-related skill, knowledge, or experience.
• Discretion and maturity required to maintain confidential information.
• Intermediate computer skills required; Outlook email, Word, Project, Excel.
• Must be able to communicate clearly and professionally on the telephone and in person.

• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare reports for consideration and presentation.
• Greet visitors and callers and determine if they should be given access.
• Accurately enter sales orders received from the estimating team into Configurator.
• Provide administrative support by filing closed jobs, maintaining and purging file cabinets, updating logs, tracking jobs, scanning and filing proposals, setting up and scanning contracts, etc.
• Review all invoices for appropriate documentation and approval prior to payment.
• Enter invoices into the accounts payable system in an accurate and timely manner.
• Assist in reconciling vendor accounts/statement and follow up on issues.
• Receive customer payments.
• Prepare monthly reports for inventory cycle count.
• Perform inventory cycle counts as required. Transact all inventory movements in ERP System.
• Research and reconcile inventory discrepancies as needed.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, etc.
• File and retrieve documents, records and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Contribute to team effort by accomplishing related results as needed.
• Other duties as assigned