Department Administrative Coordinator

at  University of Alberta

Department Faculty of Science - Physics
Salary range $51,821.52 to $70,382.74
Hours per week 35
Grade 8
Posted date November 4, 2024
Closing date November 15, 2024
Position Type Full Time - Operating Funded

MINIMUM QUALIFICATIONS

• Post-secondary diploma in business administration, accounting, or human resources.
• 2-3 years in post-secondary operational support with a business administration, accounting, or human resources focus.
• Proficiency on a Windows operating system, MS Office, and the Google Suite of applications.
• Demonstrated ability to develop and maintain positive, professional, and collaborative relationships with all stakeholders at all organizational levels.
• Excellent problem-solving and written communication skills, including the ability to investigate, analyze and resolve issues.

PREFERRED QUALIFICATIONS

• Demonstrated proficiency with Peoplesoft HCM, Financials, Campus Solutions, and SupplyNet.
  At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
  We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
  The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
  Note: This opportunity will be available until midnight November 15, 2024, Edmonton, Alberta local time

• Initiates and maintains end-to-end payroll transactions and ensures payroll deadline dates are met for support positions, undergraduate scholarships, Trust & Research Academic Staff and provides support for all human resources transactions which includes appointments, leaves, terminations, retirements and annual reviews, salary and benefit adjustments.
• Serves as backup initiator for other categories of staff and any administrative services provided to the Physics community.
• Initiates and maintains end-to-end finance transactions for the unit including but not limited to, deposits, internal & external billing, journal vouchers, purchasing and receiving of departmental purchases. The position works with researchers to clear over expenditures, correct any errors and escalates any complex issues to the appropriate level.
• Provides guidance and support to the Physics community in any operational end-user processes and enterprise software inquiries.
• Assists in the distribution of key access to the Physics community of end users, updates the space allocation record and ensures offices and workstations are clean and ready for new occupants.
• Other duties as required.