Departmental Operations, Senior Coordinator

at  Global Antibiotic RD Partnership GARDP

The Global Antibiotic Research and Development Partnership (GARDP) is a not-for-profit research and development (R&D) organization accelerating the development of new and improved treatments for drug-resistant infections. GARDP works with partners to ensure sustainable access to treatments, promoting responsible use and affordability to all in need.
Initiated by the World Health Organization (WHO) and Drugs for Neglected Diseases initiative (DNDi), GARDP is essential to delivering on the Global Action Plan on Antimicrobial Resistance.
GARDP’s mission is to bring together the public and private sectors to develop new treatments for bacterial infections. We ensure responsible and sustainable access, addressing the public health impact of antibiotic resistance.
This role within the Executive Office will primarily support the R&D and Global Access departments while also managing ad hoc tasks and duties to aid the broader GARDP organization as needed.
The Operations and Departmental Senior Coordinator is a multifaceted position focused on optimizing departmental operations, ensuring quality and compliance, and driving continuous improvement. Key responsibilities include managing the secretarial and logistical aspects of departmental governance, supporting project and functional teams, and providing personal assistance to key directors.
The ideal candidate will possess a blend of empathy, adaptability, and proactive problem-solving skills, coupled with the ability to build strong relationships, influence without direct authority, and uphold organizational alignment. Exceptional communication, collaboration, and organizational skills are essential.

REQUIREMENTS

Under the supervision of the Senior Manager, Executive Officer, the Operations and Departmental Senior Coordinator will play a vital role in ensuring efficient interdepartmental operations. The role focuses on coordinating and overseeing daily departmental and organizational activities, while acting as a bridge between directors, teams, and other departments. By fostering collaboration, improving communication, and streamlining workflows, this position will contribute to enhanced efficiency and cross-functional alignment.

EDUCATION AND EXPERIENCE

• Bachelor’s degree, Master’s degree preferred or equivalent in life science discipline or business administration
• 5-8 years of experience in departmental operations/coordination. Experience within R&D, innovation, or technical environments, a plus.
• Proven experience supporting senior leadership (e.g., directors or executives) in both administrative and operational capacities
• Understanding of the regulated health and clinical/medical research sector environment and culture
• Familiarity with project management methodologies and tools, initial hands-on experience is a plus

TECHNICAL AND RELATIONAL SKILLS

• Excellent interpersonal, oral and written communication skills in multicultural, multi-lingual environments
• Proactive and can-do attitude,
• Strong planning and organizational skills with the ability to prioritize and follow-up
• Very strong analytical and problem-solving skills
• Strong ability to use initiative, prioritize, multi-task, and work well under pressure to meet deadlines
• Strong attention to details and quality
• Energetic, flexible, resourceful self-starter

OTHER REQUIREMENTS

• Fluency in English
• Excellent knowledge of Microsoft Suite and experience in use of diverse PM/Operations tools and document management systems (e.g., MS Project, SharePoint, Salesforce, Teams)

Please refer the Job description for details