Deputy Director of People Services Administrator

at  East of England Ambulance Service Trust

EEAST is seeking an administrator to provide support to the Deputy Director of People Services. The post holder will be responsible for providing administrative/secretarial support in a number of way, working alongside the PA to the Deputy Director.
This role offers agile working allowing post holders to work from home with occasional travel across the Trust region and an office base available at Melbourn (Trust Headquarters in Cambridgeshire).
To work collaboratively across the Business Excellence Team to ensure timely acknowledgement and assistance with all enquiries relating to the work of this Department
To support in monitoring the Deputy Director of People Services email inbox/database systems ensuring emails are actioned in a timely manner.
Undertake secretarial and administrative duties, preparing documents with a high degree of accuracy, including confidential letters and reports.
Communicate effectively with senior managers, managers, staff and colleagues, both internal and external. Communicate in a confidential manner, when appropriate, with a high degree of understanding in relation to own role.
Act as secretary at formal meetings across the Trust to take notes/minutes, prepare and distribute agendas, notes/minutes and any other relevant papers
Manage railway/hotel bookings for the Team, as and when required.
May be the first point of contact for staff wishing to raise sensitive, personal and welfare issues which may require tact and sensitivity
You’ll have the opportunity to work in one of the most diverse regions in the country, with the vibrant capital city just a stone’s throw away and the invigorating North Sea coast to the east.
The East of England offers a unique blend of innovation and opportunity, surrounded by picturesque countryside, historic towns, and quick access to both the bustling capital and serene coastlines.
At EEAST we bring together all our skills to provide 24 hour, 365 days a year urgent care to those in need of emergency and non-emergency medical treatment and transport in Bedfordshire, Hertfordshire, Essex, Norfolk, Suffolk and Cambridgeshire.
We are always looking to innovate our approaches and work together to offer the best possible patient care across our counties.
We aim to represent and value the diversity of our local communities through our workforce and service provision. We therefore positively encourage applications from under-represented groups, such as Black, Asian, or other ethnic groups, individuals with a Disability, or LGBTQ+ individuals who meet the specific criteria.
We at EEAST want to support our employees achieve a balance between work and other priorities, such as caring responsibilities, family commitments, further learning, and other interests. We therefore welcome flexible working requests.
For a thorough and comprehensive understanding of the role, including all its specific requirements and responsibilities, please consult the attached Job Description and Person Specification. This document provides an in-depth overview that will give you a clear and detailed picture of what the position entails

Please refer the Job description for details