Deputy Estates Manager

at  St Leonards Hospice

Job Summary A vital role for the safe and efficient running of the entire St Leonards Hospice estate. You will be responsible for the building and grounds maintenance and upkeep of the main hospice site as well as the Retail operation. Technical ability combined with a positive, problem-solving approach and a focus on customer service is key. Main duties and responsibilities Estate Management 1.
Management of maintenance and identification of improvements for the SLH estate including the main site at Tadcaster Road and Retail operation covering York City Centre and surrounding area. 2. Management of estate wide Planned Preventative Programme (PPM), identifying any developments required to meet the needs of CQC and HSE inspections. 3.
Lead on Small Project Management including sourcing, reviewing and evaluating quotes, planning work schedules and management of contractors. 4. Develop the maintenance and improvement programme for the main site grounds including upgrades to paths and car park areas, safe management of winter weather (including on call response) and tree surveys. 5.
Develop a seasonal maintenance, planting and pruning programme for the existing main site grounds and share the plan with the Estates team and volunteers (for incorporation into the PPM). 6. Manage the Hospices vehicle fleet and coordinate all inspections, servicing and MOTs via the Health & Safety Software. Manage the procurement of new vehicles as and when needed and have a familiarity with the insurance policy details.
Have an understanding of the existing breakdown provision and where the Estates team could support further. 7. Manage the Medical Gas Pipeline System, working with incumbent specialist contractors and ensure compliance with the audit and policy requirements. 8.
Work with the IPU leadership team to identify areas for improvement. 9. Review the security provision managed by the Estates team. 10.
Collaborate with the Sustainability Group focussing on sustainability and operational efficiencies. 11. Proactively flag issues and provide a proposed solution. 12.
Coordinate the update of existing inventory of equipment. 13. Manage contractors in line with policy & Standard Operating Procedures, ensuring compliance with our H&S requirements when on site and additional tasks such as the issuing of Permits to Work. Health & Safety and Compliance 1.
Develop audits, inspections and risk assessments to be completed (both internally and externally) and agree an associated action plan identifying and developing how recommendations made are to be actioned, within appropriate timescales. 2. Management of assets and inspections using existing compliance web-based software; ensuring consistency in how information is uploaded to facilitate report generation, audit reviews and associated queries. 3.
Review and update existing policies and ensure compliance with the stated processes. 4. Have an understanding of the HSE statutory requirements for all key areas of the estate, including water safety, working at heights, permit to works and completing risk assessments. 5.
Become familiar with the Business Continuity Plan (BCP) and triggers for escalation. Managerial 1. Lead and develop the Estates team, promoting the departments function across the organisation, building on relationships with key customers including Retail and Clinical Services. 2.
Line manage the Estates team including volunteers who have been allocated to support the Estates function, including Volunteer Gardeners. Carry out regular 1:1s with the team and their annual performance reviews. 3. Identify any training needs for the team either on an individual or group basis and arrange for delivery of training through appropriate providers, either through the internal WELD team (Workforce, Education, Learning and Development) or an external third party.
4. Manage the Estates on Call function including coordination of schedules with other participants; assess existing knowledge levels and identify any areas of training needed across the team to ensure standardisation of shared knowledge and responses to tasks. Review the triggers for being called. Develop the On Call function to include a service provision to Retail.
5. Deputise for the Corporate Services Manager and in their absence undertake the management of the Facilities, Housekeeping and Catering operations as and when required. 6. Alongside the Corporate Services Manager, take responsibility for budgetary control for the Estates function including spend for utilities, maintenance and servicing contracts and vehicles.
7. Be engaged and proactive with organisational requests submitted via the Health & Safety software to the Estates team manage responsive allocation of resource, advise on expected timescales and keep the requester updated with progress. 8. Attend and participate in meetings as required

Please refer the Job description for details