Deputy Facilities Manager

at  Gloucestershire Health and Care NHS Foundation Trust

This is an opportunity to join our Facilities team, in a post with responsibility for the day to day running of services for all sites within the Corporate locality.
The Corporate locality includes a number of buildings (currently 11 sites) including Trust HQ, staff offices and outpatient community buildings across Gloucestershire Health and Care (Physical and Mental Health Services).
Facilities responsibilities at each site will vary but could include catering, cleaning, laundry, fleet, porters and corporate functions including reception and front of house services.

You will manage front of house Reception services at Edward Jenner Court, Rikenel and Southgate Moorings (currently 5 staff) and our Corporate Cleaning contract and the Rikenel (in house) Cleaning team (currently 7 staff).

• · Plan and co-ordinate the management of staff within the Locality including:

Responsible for ensuring all staff are trained and adhere to departmental procedures, safe methods of working and risk assessments.
Undertake all tasks in the recruitment and selection of staff, personnel record keeping, periodic induction, appraisal, training and development to ensure that they can perform their duties effectively and safely.

Responsible for the use of the Trust electronic roster system for the management of staff rotas and the correct recording of absence.

• Be responsible for ensuring adherence to Health & Safety regulations including Control of Substances Hazardous to Health (COSHH), Moving & Handling and Infection Control to ensure a safe environment in accordance with Trust policies and procedures
• Undertake First Aid and Fire Warden training; deal with testing of Fire Alarms and necessary fire drills (where site appropriate).
• To be responsible for the user administration of the Paxton Net 2 system. This includes issuing fobs to new starters, ensuring correct access rights and privileges are given, providing training to token administrators and solving errors with fobs (where site appropriate).
• Responsible for undertaking facilities surveys and audits at all sites within the locality.
• Responsible for the monitoring of the performance of locality contracts and suppliers.

We have in excess of 5000 staff working over 50 sites , providing a divers e range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust .
The annual NHS S taff S urvey gi ves our people the opportunity to tell us about their experience working at the Trust . For the 2023 survey just over 2800 colleagues g ave us their views (58.5%). It was great to see from the results that colleagues are saying that:
89.7% believe they are making a positive difference to patients/service users;
73.3% would recommend the organisation as a place to work;
82.4% agree that care of patients and service users is the organisations priority;
76.7% would be happy with the standard of care for a friend or relative
Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.
Full details of the job role and responsibilities and personal specification can be found within the job description attached

• Be responsible for ensuring adherence to Health & Safety regulations including Control of Substances Hazardous to Health (COSHH), Moving & Handling and Infection Control to ensure a safe environment in accordance with Trust policies and procedures
• Undertake First Aid and Fire Warden training; deal with testing of Fire Alarms and necessary fire drills (where site appropriate).
• To be responsible for the user administration of the Paxton Net 2 system. This includes issuing fobs to new starters, ensuring correct access rights and privileges are given, providing training to token administrators and solving errors with fobs (where site appropriate).
• Responsible for undertaking facilities surveys and audits at all sites within the locality.
• Responsible for the monitoring of the performance of locality contracts and suppliers