Design Project Coordinator

at  Tarpin Lumber Incorporated

JOB SUMMARY:

A Project Coordinator is a key part of any campaign as they ensure that the projects are completed on time and within budget. The main responsibilities of a project coordinator include working with team members to create a realistic timeline, following up with team members to ensure everything is running smoothly, and tracking project progress in a variety of ways.

QUALIFICATIONS:

• Ability to work independently and as part of a team
• Excellent time management skills
• Ability to adapt to changing environments and timelines
• Excellent attention to detail
• Excellent communication and organizational skills
• Strong interpersonal skills
• Ability to organize priorities based on deadlines
• Excellent presentation skills

• Assist the Senior Design Manager in developing new procedures and investigate existing procedures (such as: truss pricing, production, Management, etc.).
• Examine drawings and related documents to verify their accuracy and correctness.
• Generate records for new customers and input all relevant information into the Management system.
• Supervise and update Lumber Price Lists, including manual compilations, as well as maintain Planswift materials and prices.
• Process accepted lumber prices and schedule as required, while also creating new Planswift entries for all new quotes.
• Investigate credit returns and identify the root cause.
• Generate Credit Return reports by reviewing documents and credit summaries, including crafting tables and charts for swift analysis.
• Compile and deliver weekly status reports outlining scheduling output metrics, including lead times for quotes, processing of change forms, and square footage of truss production.
• Estimating EMH (Estimated Man Hours) for change forms for scheduling
• Provide consistent and proactive support to team members by offering assistance whenever needed.
• Complete manual budget quotes using Excel
• Update lumber quotes using Sage and/or Excel
• Serve as a bridge between sales representatives and the design team, ensuring that client feedback and concerns are acknowledged and integrated into the design process.
• Field phone calls from sales representatives, when required.
• Monitor and accept square foot truss approvals and create truss structure.
• Communication with the designer, delivering the latest Planswift identification codes, enhancing project accuracy and efficiency.
• Ensure alignment with project milestones by providing timely updates to design elements.
• Compile and present detailed monthly efficiency reports for the design team, incorporating insightful performance metrics and analytics to update designer efficiency evaluations.
• Monitor incoming change forms to ensure accuracy and completeness of information; communicate with sales personnel regarding technical aspects needing clarification.
• Aid designers in optimizing task organization within our system.
• Accountable for processing change forms received from sales representatives and/or customers, and identifying necessary plan alterations.