Diary Manager to the Strategy Director

at  Home Office

JOB SUMMARY

The Home Office works to build a safe, fair and prosperous UK. We achieve this through our work on counter-terrorism, policing, fire, crime, drugs policy, immigration and passports.
The Strategy Directorate is a central function bringing together Private Office, Parliamentary and legislative affairs, sponsorship of inquiries, arm’s length bodies and entities, delivery oversight, policy development and strategy.
This is a unique opportunity to support a senior leader on the Home Office Executive Committee and to see how the top of the Home Office operates.
This is also a unique opportunity for those who want to build a career in the Home Office and across Government, which will test your ability to work through others, make sound decisions and use your own judgement at pace.

JOB DESCRIPTION

You will be joining a fun and dynamic team in an exciting part of the Home Office, being close to Ministers and decisions made by the government, assisting the Strategy Director and her teams deliver the Government’s top priorities. The Strategy Director’s Office is made up of a team of 4 led by a Grade 6 Chief of Staff.

Key responsibilities:

• Strategic management of the Strategy Director’s diary to ensure their time is used effectively according to their priorities and there are no clashes. This includes leading the Director through a regular forward look of the diary and mapping future engagement activity based on key milestones.
• Working with Directorate teams and the Director’s office to ensure the Director has relevant briefing in a timely manner and booking travel and meeting rooms if required.
• Building relationships across the Home Office Executive Committee’s private offices - this may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, senior officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
• Assisting the team corporate activities including supporting on recruitment, raising purchase orders, managing the Directorate virtual filing system and booking learning and development activity for the team.
• Providing technical support to Directorate colleagues on corporate processes, including standard HR, finance and travel booking processes.

SELECTION PROCESS DETAILS

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.

We will endeavour to conduct the selection process in line with the dates indicated below, but cannot guarantee that these will not, where necessary, be revised.

• Application – by 7th November 2024.

As part of the application process, you will be asked to complete:

• CV. detailing job history
• Personal Statement (maximum 500 words).

Your CV should consist of your career history, including any key achievements in each role. Your CV will be used to provide further context on your personal statement and scored against the essential criteria.
The Personal Statement should be aligned to and demonstrate how you meet the skills and experience set out in the essential criteria, detailed in the job description.
For guidance and information on how to construct your application (CV and Personal Statement), you are encouraged to visit Civil Service Careers website.
2. Sift – week commencing 11th November 2024.
The sift will be held on the Personal Statement and CV.
3. Interview – week commencing 2nd December 2024.

If you are successful at sift stage, you will be invited to an interview that will be:

• Behaviour (as listed in the job advert) based questions.

The interview will take place in person at 2 Marsham Street, London. Travel expenses will not be reimbursed.
For guidance and information on what to expect and how to prepare for an interview, you are encouraged to visit Civil Service Careers.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Key responsibilities:

• Strategic management of the Strategy Director’s diary to ensure their time is used effectively according to their priorities and there are no clashes. This includes leading the Director through a regular forward look of the diary and mapping future engagement activity based on key milestones.
• Working with Directorate teams and the Director’s office to ensure the Director has relevant briefing in a timely manner and booking travel and meeting rooms if required.
• Building relationships across the Home Office Executive Committee’s private offices - this may include colleagues in your immediate team and Directorate, other Ministerial Private Offices, senior officials’ Private Offices, key internal and external stakeholders, and other stakeholders as needed.
• Assisting the team corporate activities including supporting on recruitment, raising purchase orders, managing the Directorate virtual filing system and booking learning and development activity for the team.
• Providing technical support to Directorate colleagues on corporate processes, including standard HR, finance and travel booking processes