Digital PMO Analyst

at  Frimley Health NHS Foundation Trust

Portfolio Management Strategic Alignment: Ensure the portfolio aligns with organisational goals and objectives, providing insights and analysis to support strategic decision-making. Performance Monitoring and Reporting: Develop and implement a robust system for tracking portfolio performance against Key Performance Indicators, generating regular reports and dashboards for stakeholders on a weekly and monthly basis. Prioritisation and Resource Allocation: Facilitate the planning and prioritisation of programmes and projects within the portfolio, directly managing resource allocation and tracking of all digital project managers to ensure efficient utilisation across the portfolio. Risk and Dependency Management: Proactively identify, assess, and mitigate risks across the portfolio, maintaining a clear view of interdependencies between programmes and projects.
Portfolio Governance and Compliance: Implement and maintain portfolio governance processes and policies, ensuring adherence to best practices and compliance withrelevant regulations and standards, impacting across the Digital Services organisation and in some cases, beyond. Management of Master Project List : ensure inputs and outputs are accurately updated and communicated on a regular basis to Digital Services Leadership Team, responsible for the security and data integrity of the list, a highly valuable Digital Services asset.Project Management Standardisation and Templates: Develop and establish standardised tools, templates, and procedures for project management across the Portfolio. Quality Assurance: Manage and facilitate quality review processes for programmes and projects, ensuring adherence to agreed standards, policies and timely completion. Knowledge Management: Maintain and update the project knowledge library, ensuring portfolio artefacts reflect relevant business and strategic changes.
Consultancy and Training: Provide internal consultancy and specialist PMO training on project management tools and techniques to improve portfolio and project performance, from induction through to ongoing knowledge development. Continuous Improvement: Develop/maintain programme and project frameworks, policies, templates, and procedures optimising their implementation through adoption of best practice and coaching the project management team. Project set-up: Administration of project channels in Teams, including creating new channels and managing access rights. Project Delivery Team support: Administration of all incoming and outgoing PMO Mailbox items and facilitation of Project Delivery team meetings, workshops, and reviews.
Relationship management: Understanding of how people respond differently and how to get the best from resources, be it via Teams meetings, emails, messaging, face to face discussions. Data and Analysis: Building and creating data reports using PowerQuery / PowerBi / Microsoft Report Builder for senior stakeholders, taking complex data and information to translate into statistical trend analysis and dashboards Complex Information: Using multi-faceted data points across multiple systems to create reports, make comparisons against and provide recommendations to senior management for approval. Financial management: Support for project managers in managing, tracking and report financial budgets and spend within all projects, building up into a total Portfolio financial view across all projects

Please refer the Job description for details