Director, Finance and Operations

at  Woolwich Community Health Centre

Woolwich Community Health Centre (WCHC), a multi-site health centre with locations in St. Jacobs, Wellesley, and Linwood requires a Director, Finance and Operations (Permanent, Full-Time) to support the financial and operational management of the agency.

QUALIFICATIONS

Pre-Employment Education:

• Undergraduate degree from a relevant discipline, and/or professional accounting designation (CMA, CGA) and/or relevant graduate degree (MHSc, MHA or MBA)

• Certificate or diploma in human resources management or the equivalent is an asset

  Training /Qualifications:

• Supervisory training or experience

• Property management experience is an asset
• Experience using QuickBooks

• Experience with Fund Accounting, HOOPP, and ministry/government funding

  Previous Experience Required:

• Five years progressive financial and human resources management experience in a non-profit organization, preferably in a health setting.

• Demonstrated commitment to equity, diversity, inclusion and anti-racism with a willingness to engage in ongoing learning to increase self-awareness, improve practices and eliminate disparities in health status.
• Ability to work collaboratively and effectively with a wide range of people and stakeholders
• Ability to take initiative and manage multiple priorities
• Excellent critical thinking and analysis skills
• Experience effectively managing organizational change
• Proficiency in the use of relevant software applications

GENERAL PURPOSE OF THE POSITION

The Director, Finance and Operations works in partnership with other staff and management to support the Vision, Mission, and Values of the Centre. The Director of Finance and Operations oversees property and financial systems. They have overall responsibility for supervision, coordination and support of the Finance staff, IT contractors, and Manager, Administration.
The Director of Finance and Operations participates in the accreditation process (if applicable), quality improvement initiatives, execution of strategic plans, and implementation of organizational accountability systems. They play a key role in the overall functioning of the Centre and is part of the Senior Management Team.

FINANCIAL RESPONSIBILITIES:

• Complete quarterly financial statements including variance analysis for management, board and ministry
• Complete all regulatory financial and data reporting for Ministry of Health, OHT, and other funders as required
• Support the Board Finance Committee including preparing packages, and presenting reports
• Prepare organization and program budgets with quarterly actual to budget reporting
• Prepare high-level multi-year budget forecasts as required
• Prepare cash flow analysis as required
• Liaise with banking representatives for cash flow, line of credit, credit card and service fee facilities
• Prepare analysis of financial funding changes throughout the year
• Prepare semi-annual HST reconciliation and filing
• Oversee workload for bookkeeping staff including:
• bi-weekly payroll preparation and payroll adjustments
• reconciliation of all HOOP contributions
• monthly reconciliations for all bank accounts
• accounts payable and accounts receivable processing
• Develops and maintains systems to safeguard the Centre’s capital and financial assets
• Ensures compliance with funder agreements, and oversees the Centre’s budgets
• Oversees annual financial audit process
• Oversees procurement systems and ensures most efficient use of financial resources
• Oversees and develops financial policies and systems to manage payroll, benefits, and accounts payable
• Ensures the Centre has adequate liability, directors’ and officers’ liability, building and contents, and workplace accident insurance
• Develops capital funding proposals as required to maintain building

OPERATIONAL RESPONSIBILITIES:

• Takes an active role in strategic and operational planning and evaluation activities
• Functions as the management representative on the Joint Health and Safety Committee
• Provide support to the Chief Executive Officer and WCHC Board in regular strategic planning initiatives and operational management with other members of the WCHC management team.
• Provides oversight of facilities management, including:
• Partners with Senior Management Team, analyzes/coordinates floor space availability, office furniture/equipment and communication through coordinated reviews, presentations of design layouts, and drawings to obtain approval and support in moving forward.
• Oversees vendor quotes, equipment supplies/maintenance/repairs through ongoing assessment. Recommends/schedules solutions, expense signoff and follow-up
• Collaborates with Leadership Team to orient new staff/students
• Promote well-being, physical health and safety of staff, volunteers and WCHC users

• Other duties as assigned

  Information Resources Responsibilities:

• Work with appropriate internal and external staff to ensure accessibility of relevant data as necessary for planning,

• monitoring, and evaluation.
• Be capable and able to work comfortably with technology and WCHC’s computer systems, including the EMR.
• Enter required data into information systems/portals as required by funders
• Ensure compliance with all relevant legislation pertaining to protection of client and staff information
• Ability to work with and interpret qualitative and quantitative data