Director, Grants and Contracts

at  Ayuda

WHAT WILL THIS JOB ENTAIL?

Core responsibilities of the position include the following. Other duties may be assigned.

• Provide leadership and management to Ayuda’s grant and contract portfolio (approximately $8M - $10M annually) for program and general support.
• Provide leadership and technical expertise to ensure that efficient, high-quality grant and contract seeking and grant and contract management processes are incorporated throughout Ayuda.
• This position leads coordination and collaborates with Program, Finance and Operations staff across all Ayuda offices and coordinates with Development staff on certain foundation grants.

Strategy and Planning

• Develop and execute an annual grant and contract seeking plan in partnership with the Executive Director and Program Directors.
• Build strong relationships for Ayuda with key government entities and certain foundations in partnership with Program staff, Development staff and the Executive Director.
• Develop and implement strategies for securing grant and contract funds in partnership with stakeholders.
• Lead Ayuda’s strategy and efforts to meet grant revenue targets.

Proposal Development

• Monitor and assess new government grant and contract opportunities for potential fit.
• Communicate viable funding opportunities with relevant stakeholders.
• Create and execute proposal plans through coordinating Finance and Program staff.
• Ensure the Grants Team is developing and writing highly competitive grant and contract proposals to government agencies, and support other Ayuda team members with proposal development.
• Ensure that grant and contract application attachments and organizational information for applications are complete and consistent.
• Coordinate with Development to support proposal development for certain foundation grants.

Grant Administration

• Identify and develop strategies to optimize Ayuda’s grant and contract administration process.
• Ensure compliance with grant agreement and contract conditions through developing and changing policies and procedures in partnership with Director, HR & Operations.
• Convene grant and contract kick-off meetings after a new grant is awarded so Program and Finance teams are equipped to meet programmatic and financial reporting deliverables.
• Ensure that Ayuda is saving necessary grant and contract application and grant and contract reporting documents on SharePoint
• Ensure the accuracy of Ayuda’s grant database and that the grants calendar including reports, proposals, and renewal deadlines are up to date and communicated out on a regular basis

Site Visits

• Coordinate funder site visits and prepare Program and Finance staff for visits.
• Lead site visits with certain foundations.

Finance and Budgeting

• Ensure collaboration with Ayuda’s Finance team and Program teams on grant budget preparation, budget narratives, and grant budget adjustments through leading monthly and additional meetings as necessary.
• Monitor grant income and grant expenses in partnership with Program and Finance staff.
• Develop the annual budget for the Grants Team.

Knowledge Building

• Maintain general knowledge of Ayuda’s programs (including new programs and changing programs) and organizational resource needs.
• Maintain and build knowledge of government and foundation funders and communicate this with stakeholders.
• Provide training and increase knowledge about grants with internal stakeholders.
• Provide reports and information to Ayuda’s staff and board of directors on Ayuda’s grant and contract seeking, grant and contract management efforts, and grant and contract revenue received.

Other

• Serve as a member of the senior management team.
• Supervise the Grants Manager, a team of Grant Writer(s) and a Grant Coordinator.

Requirements:

HOW DO YOU KNOW IF YOU CAN DO THIS JOB?

Eligibility: Must be legally able to work in the United States and maintain proper work authorization throughout employment. Must be able to meet the physical requirements of the position presented in a general office environment.

Education/Experience:

• 5+ experience with government grants and contracts in the nonprofit sector.
• 5+ years of grant writing experience.
• Experience securing new and renewal government (federal government funding for serving crime victims preferred) and foundation grants.
• Experience creating an annual plan to secure grant revenue and creating plans throughout the year in response to changes from funders.
• Experience hosting and leading meetings with government and foundation supporters.
• Experience with creating plans and securing funding for new and changing programs.
• Experience with problem solving and creating solutions when challenges related to grants arise.
• Experience mentoring and coaching others on grant writing and grant management.
• Experience supervising staff members and organizing team roles and responsibilities.

Technological Skills:
High level of proficiency with Excel, databases, and online project management tools.

Required Knowledge and Skills:

• Ability to build strong knowledge and expertise on programmatic and organizational work which is necessary to successfully secure funding.
• Ability to provide advice and knowledge to Program Directors and the Executive Director on managing and securing grants.
• Knowledge about grant budgeting and nonprofit organizational budgeting so can partner effectively with the Finance department on to ensure grant budgets and budget narratives increase competitiveness for funding.
• Deep commitment to the mission and work of Ayuda.
• Demonstrated ability to write and submit clear, structured, persuasive grant proposals that are competitive at the regional, state and national level.
• Strong verbal communication skills.
• Ability to thrive working both independently and as part of a team.
• Commitment to quality and to continuously increasing skills, knowledge and effectiveness.
• Demonstrated ability to take the lead on diverse projects and to meet deadlines with limited supervision.
• Demonstrated project management skills, including the ability to marshal resources and information from staff across departments and offices.
• Highly organized and detail oriented.
• Proven ability to collaborate with internal stakeholders at all levels of an organization.

THIS POSITION IS EXEMPT FOR OVERTIME PURPOSES.

Employees with federal student loan debt may be eligible to apply for Public Service Loan Forgiveness through the Department of Education. For more information, go to https://myfedloan.org/borrowers/special-programs/pslf.

Core responsibilities of the position include the following. Other duties may be assigned.

• Provide leadership and management to Ayuda’s grant and contract portfolio (approximately $8M - $10M annually) for program and general support.
• Provide leadership and technical expertise to ensure that efficient, high-quality grant and contract seeking and grant and contract management processes are incorporated throughout Ayuda.
• This position leads coordination and collaborates with Program, Finance and Operations staff across all Ayuda offices and coordinates with Development staff on certain foundation grants