Director of Facilities & Engineering UPMC Ireland

at  UPMC in Ireland

QUALIFICATIONS & SKILLS

Requirements Essential Desirable
Qualifications Program Manager with Civil Engineering / Architect Technical background.

HIGH STANDARD OF TECHNICAL TRAINING AND EXPERIENCE

Experience in planning and delivery of capital development in a healthcare setting.

• Previous experience in Director / Senior Management role

Organizational Knowledge Experience dealing with third-party suppliers in capital development and facilities sphere.

Managing and monitoring allocated budgets

• Breadth and depth knowledge of hospital environments in Ireland

Professional Knowledge - Knowledge of all applicable local legal and professional standards such as but not limited to ISO, HTM, JCI, JAG, HIQA

• Experience in ESG [sustainable / environmental agendas]

Core Aptitudes & Skills Leadership
Change Management
Strategic Planning
Governance
-
Other Skills Design management skills to guide
Consultants with project design while keeping within allocated budget.

Ability to adapt to a fast-paced environment with a high degree of agility.

• Ability to prioritize workloads in a challenging environment.

Equal Opportunity Statement and Benefits

The Director will work with the UPMC Ireland Executive Leadership to ensure that all facilities meet or exceed all facility related requirements by providing leadership and management, expertise, and oversight.

• Understand and advise executive leadership on regulatory, accreditation and permitting requirements and how to ensure compliance.
• Develop and maintain updated operations and maintenance procedures manuals including Planned Preventive Maintenance tasks [PPM].
• Actively participate / contribute to the overall development of UPMC and our partner organizations.
• Develop a quality assurance program with regular facility audits.
• Work closely with the Director of Compliance and Clinical Governance and the Director of Insurance and Corporate Risk Programs in relation to planning, effective corporate governance arrangements, maintenance issues, insurances applicable to the portfolio.
• Ensure Service Level Agreements [SLA] with other providers are financially sound, authorized and managed in line with UPMC legal and financial guidance.
• Develop, manage, and oversee the UPMC facilities teams.
• Identify training programs and ensure that the facility team has the appropriate skills, technical competence, and certifications as required.
• Ensure a culture of safety culture with the facility teams regarding safety of patients and staff, visitors and contractors across all sites in the UPMC Network inclusive of open areas and car parking lots.
• Work closely with the Chief Finance Officer [CFO], Finance Planning and Analysis [FP&A] team on key financial aspects of the role such as the evaluation of OPEX budgeting and identification of opportunities for synergies/savings.
• Negotiate value for money at every opportunity across routine operational facilities services.
• Understand and recommend the appropriate contracting approach for maintenance tasks.
• Identify and lead the selection of the necessary consultants, contractors, and vendors.
• Work with Stakeholders & Service Users as a liaison with UPMC facilities team and consultants.
• Ensure tasks are managed within UPMC control systems.
• Interact officials outside the network at a high level to assist with compliance where appropriate.
• Support the development of CAPEX projects with operational and maintenance data and feedback

OVERVIEW OF ROLE:

The Director of Facilities & Engineering will be responsible for leading the Capital Development strategy and Facilities purpose and function across all sites for UPMC Ireland network. The candidate will ensure there is a robust Capital Development strategy which aligns to the UPMC mission and optimizes facilities and estate management across the network. The Director of Facilities and Engineering will work closely with the Executive Leadership Team in all Planning and Design aspects necessary to this role and ensure effective working relationships with the wider teams across the UPMC Network to provide oversight and successful implementation.

KEY RESPONSIBILITIES – OPEX

The Director will work with the UPMC Ireland Executive Leadership to ensure that all facilities meet or exceed all facility related requirements by providing leadership and management, expertise, and oversight.

• Understand and advise executive leadership on regulatory, accreditation and permitting requirements and how to ensure compliance.
• Develop and maintain updated operations and maintenance procedures manuals including Planned Preventive Maintenance tasks [PPM].
• Actively participate / contribute to the overall development of UPMC and our partner organizations.
• Develop a quality assurance program with regular facility audits.
• Work closely with the Director of Compliance and Clinical Governance and the Director of Insurance and Corporate Risk Programs in relation to planning, effective corporate governance arrangements, maintenance issues, insurances applicable to the portfolio.
• Ensure Service Level Agreements [SLA] with other providers are financially sound, authorized and managed in line with UPMC legal and financial guidance.
• Develop, manage, and oversee the UPMC facilities teams.
• Identify training programs and ensure that the facility team has the appropriate skills, technical competence, and certifications as required.
• Ensure a culture of safety culture with the facility teams regarding safety of patients and staff, visitors and contractors across all sites in the UPMC Network inclusive of open areas and car parking lots.
• Work closely with the Chief Finance Officer [CFO], Finance Planning and Analysis [FP&A] team on key financial aspects of the role such as the evaluation of OPEX budgeting and identification of opportunities for synergies/savings.
• Negotiate value for money at every opportunity across routine operational facilities services.
• Understand and recommend the appropriate contracting approach for maintenance tasks.
• Identify and lead the selection of the necessary consultants, contractors, and vendors.
• Work with Stakeholders & Service Users as a liaison with UPMC facilities team and consultants.
• Ensure tasks are managed within UPMC control systems.
• Interact officials outside the network at a high level to assist with compliance where appropriate.
• Support the development of CAPEX projects with operational and maintenance data and feedback.

KEY RESPONSIBILITIES – CAPEX

The Director of Facilities and Engineering will work with the UPMC Ireland Executive Leadership in the development and execution of Capital Development Planning/Design/Construction/Management expertise and oversight.

• Act as a key resource in the overall evaluation of potential projects.
• Lead an analysis of Budget, Schedule, and Constructability of potential projects in conjunction with the CFO and executive leadership team.
• Negotiate appropriate value for money in the development of capital projects with contractors.
• Recommend and contribute to the appropriate design and contracting approach for each type and size of projects.
• Understand and advise executive leadership on regulatory and permitting requirements where projects are to be built.
• Identify and lead the selection of the necessary consultants to study the feasibility of the projects in conjunction with the leadership team.
• Identify and lead the selection of the Design Firm and Construction Firm if a project is to be built by UPMC in conjunction with the leadership team.
• Oversee all aspects of Design and Construction when projects are to be built by UPMC, including Budget and Schedule control, and communicate any delays or issues that arise to executive leadership team.
• Serve as a resource and provide oversight in projects where UPMC will not be directly responsible for the construction of the project.
• Develop and manage, as necessary, the internal staff necessary to deliver approved projects.
• Ensure that projects are managed in accordance with UPMC control systems and / or parameters of applicable Service Level Agreements [SLAs’] or Manager Service Agreements [MSAs’].

Corporate Management

• Work with / and support staff to establish effective support structures for the Capital Development and Facilities portfolio in and out of hours.
• Participate with relevant stakeholders and maintain a focus on business continuity planning [BCP] to always maintain patient services.
• Support the Health and Safety Strategy for the UPMC Ireland relevant to Capital Developments and Facilities.
• Hold corporate responsibility for the development of all policies and procedures for Capital

Developments and Facilities and how these impact on all wider services across the organization.

• Represent UPMC Ireland on Capital Development and Facilities matters as required.
• Interact with Customers and government officials at a high level to assist the business development aspect of UPMC to secure new opportunities.
• Participate in the UPMC Ireland Sustainability/ Environmental strategy with an increasing focus on carbon reduction.