Director of Finance and Administration

at  Michael Page Switzerland

JOB DESCRIPTION

Reporting to the Secretary General, the Director of Finance and Administration will oversee the management of the financial and human resources of the organization, which includes the following responsibilities :

Leadership

• Lead and develop the Finance & Administration team (5 people) to be effective partners delivering consistent, robust services in the management of the organisation’s finances, people & culture, governance and compliance and properties
• Ensure the Finance & Administration team is appropriately resourced and competent to deliver the agreed plan and achieve all critical deadlines on time

Financial Accounting and Management

• Strategic Financial Management (Budgeting and Forecasting) : Lead and develop the implementation of a finance strategy that is aligned with the organisation’s goals and objectives and supports the effective management of resources and robust decision-making
• Strategic Financial Reporting & Analysis : Ensure the timely production of regular, accurate financial reports that provide analysis and insight, ( e.g. dashboards, trends, scenario planning, future projections, KPIs etc..) and concise narrative to support decision making
• Financial Accounting Services : Ensure the delivery of effective financial accounting services on a day-to-day basis including the payment of supplier invoices, staff expenses, and effective credit card control
• Investment Management : Oversee the relationship with the organisation’s investment advisers and monitor performance of the investment portfolio
• Compliance and Risk Management : Ensure full compliance with the filing requirements and deadlines of tax authorities
• Grant Management : Ensure compliance with all grant requirements, including financial reporting, performance metrics, and project outcomes and prepare and submit regular reports to funders, detailing the project’s progress and how funds are being used, to maintain transparency and accountability

People and culture

• Organise and oversee all aspects of people management, ensuring best practice policies are in place and applied effectively to high standards, including staff recruitment, induction, performance management, training and development, staff recognition, staff feedback, staff benefits, staff welfare and well-being, safeguarding and inclusion
• Ensure efficient and accurate monthly payroll records and payments. Coordinate with the Secretary General on any salary increases, reviews, cost of living allowance and Committee approvals

Governance

• Work closely with the Governance Manager, Secretary General and relevant stakeholders to support the Executive Committee. This includes setting the agendas, submitting papers and facilitating the activities
• Oversee and ensure a robust risk management system across the organisation that ensures risks are effectively identified, assessed, mitigated and documented in the organisational risk registers and proactively managed and regularly monitored and reported
• Lead the external audit process

THE SUCCESSFUL APPLICANT

The Director of Finance and Administration we are looking for will come with the following background and experience :

• Professional diploma or related university studies in Economics, Business studies or related fileds (Qualified Chartered Accountant would be a plus - ACCA, CPA, CIMA or equivalent)
• At least 10 years of demonstrated senior level audit or financial management experience
• Excellent financial, communication, analytical and influencing skills
• Experience in leading change and transformation
• Demonstrated ability to work both as part of a team and autonomously
• Able to deliver messages accurately and appropriately to various audiences
• High level presentations skills

Please refer the Job description for details