Distribution Administrator (Print Operations)

at  The Globe and Mail

COMPANY OVERVIEW:

The Globe and Mail is a national icon and one of Canada’s most recognized media brands. We proudly serve as a trusted destination for Canadians seeking the highest caliber of journalism, and we’ve garnered international acclaim for our data visualization, design, and creative storytelling.
We are committed to fostering diversity and inclusivity by reflecting all Canadians in both the stories that we tell and the composition of our workforce. We are proud partners with organizations like Indigenous Works, Pride at Work, the Canadian Centre for Diversity and Inclusion, and we are a signatory of the BlackNorth Initiative. Recognizing the importance of work-life balance, we offer flexible work arrangements and support programs. We also invest in our employees’ growth through training and mentorship opportunities, enabling you to expand your skills and embrace new challenges.
No matter your position at The Globe, you’ll be an integral part of an organization dedicated to making a positive difference in Canada. Join us.

POSITION OVERVIEW:

Reporting to the Distribution Administration Manager, the Distribution Administrator will support the day-to-day administrative operations of the business unit by working on monthly financial activities and the creation of P&L statements for each district. This role is also responsible for the execution and payment of time sensitive expenditures and submission of monthly expense analysis. The role will require familiarity with all of our partners, concepts, practices and procedures.

QUALIFICATIONS:

• Post-secondary education in a business-related field.
• 3-5 years of experience in logistics, administration and project based work, demonstrating customer service focus, creative thinking, problem solving, and excellent organizational and time management skills.
• Strong attention to detail, accurate and well organized.
• Understanding of accounting and financial principles, logistic operations.
• Tracking and analyzing Budget Expenses. Ability to interpret numerical and financial data.
• Database management; comparison analysis.
• Understanding of Distribution (logistics, delivery, trucking, invoicing, pricing, plant operations)
• Advanced proficiency in MS Excel
• Knowledge of BW and SAP would be an asset.
• Working in a team environment, as well as the ability to work independently.
• Ability to multi-task and effectively manage time and competing priorities.
• Self-starter, customer-serviced focus, critical thinking
• Strong interpersonal, written, and oral communication skills

VACCINATION POLICY:

All offers of employment with The Globe and Mail are conditional upon the candidate being Fully Vaccinated. To be Fully Vaccinated is defined as someone who has received the full series of a vaccine or a combination of vaccines accepted by the Government of Canada (currently Pfizer, Moderna, AstraZeneca, Janssen) and has received the last dose at least 14 days prior to their start date. To prove they are Fully Vaccinated, all new hires will be required to provide evidence by emailing a copy of their vaccine dose administration receipt(s) to Human Resources prior to their start date. Those seeking exemption based on one or more of the protected grounds in the Human Rights Code will need to provide their request for accommodation to Human Resources for approval. If the accommodation request is not approved and the candidate is not Fully Vaccinated, any offer of employment will be revoked.

• Support the monthly and annual collection of confidential budget expenses for Globe, GDS and NYT.
• Prepare time sensitive and confidential monthly expense accruals and forecasting activities.
• Monthly expense analysis and being mindful of cost containment. Compile/calculate budget information based on current activity, prior spending and/or trends, to ensure accuracy.
• Manage, prepare, and process AR/AP to our delivery partners and other vendors.
• Prepare and manage Fuel Program payments – issuing bi-weekly and monthly payments to delivery partners, based on contractual arrangements.
• Perform expense inquiry for delivery partners and vendors.
• Prepare district P&L analysis that supports the department, Procurement, and financial approval processes.
• Support the department by preparing reports and analyzing data relating to Single Copy sales.
• Participate in route optimization process, supporting the Logistics team.
• Review and verification of Print Plant invoice data against Globe records.
• Work closely with other business units on special projects, as required.