Document and Filing Coordinator, Riyadh (Nationals only)

at  EY

Maintaining our reputation as a leading worldwide professional service organisation requires a highly skilled, knowledgeable, energetic team to manage our internal business functions. As a part of this diverse and talented group of individuals, you’ll play a vital role in EY’s success.

SKILLS AND ATTRIBUTES FOR SUCCESS

• Sort and classify documents according to guidelines; correspondence, fee note, working paper, engagement, PNB, etc. and in chronological, alphabetical, or numerical order
• Collect documents and ensure all filing is carried out on a daily basis; documents are placed properly and promptly avoiding misplacements
• Identify, classify and apply appropriate retention period for active engagement files to support compliance with legal, regulatory and firm requirements
• Ensure documents are correctly sequenced and placed in the respective engagement/client file
• Securely dispose documents that are no longer required or that have met their retention period, as per EY policy
• Ensure files are securely stored in storage receptacles and in accordance with classification and identification information
• Prepare and maintain a comprehensive list of all files maintained within the office both active and archived; ensuring borrowed files are returned and stored appropriately

WHAT WE LOOK FOR

Dedicated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads. If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

YOUR KEY RESPONSIBILITIES

This role is responsible for the daily management and filing of office documents, including electronic filing records, to effectively monitor and maintain their safekeeping. This role also involves managing the lifecycle of all records and files and mandatory archiving periods as per the firm’s policy and local regulations.

TO QUALIFY FOR THE ROLE, YOU MUST HAVE

• Approximately 1-2 years of related work experience
• Good computer literacy (MS Word/Excel)
• Attention to detail and ownership for the delivery of high-quality work