Document Control Administrator

at  Tricel

DOCUMENT CONTROL ADMINISTRATOR

We are looking for a talented Document Control Administrator to join our team. This role is a Document Control Administrator reporting into the Group Document Control Lead. The Document Control Administrator will be responsible for the administration control and maintenance of all data of a technical nature on the company’s electronic document management system. The Document Control Administrator will be responsible for ensuring that data is added to the electronic document management system in a controlled manner. The Document Control Administrator will also provide training on certain areas where needed.
Full training of the successful candidate will be provided.

SKILLS/ QUALIFICATIONS

• Third level qualification desirable but not essential.
• One plus years’ experience in a documentation control related position in a manufacturing environment with knowledge of ERP/MRP systems desirable.
• Understanding of MS office package desirable but not essential.
• Excellent attention to detail & accuracy skills
• Ability to maintain accurate records and work in a methodical fashion.
• Organised, energetic and self-motivated.
• Strong communicator with well-developed interpersonal skills.
• High level of analytical methodology and time management skills required.
• Effective problem-solving skills.

• Using the electronic document management system (IFS) to index, store and retrieve a wide variety of document types (for example: engineering drawings, work instructions, certificates, test reports etc)
• Identify, review & control documents, checking they comply with standards & internal requirements prior to approval.
• Create new revisions and archive outdated versions.
• Distribute documents to the relevant people, departments or sites & let departments know when they need to act on a document as part of a process
• Create master document templates, forms, user guides & training materials & train employees how to use them.
• Make sure that departments are following the correct procedures in the document flow process
• Control of certain data of the document management system (IFS) g. part numbers, part descriptions, bill of materials & user access
• Support the release of new products to ensure that release is delivered in line with internal document control requirements.
• Participate in projects & continuous improvements initiatives with other departments and/or other sites (e.g., Quality H&S, Engineering, Purchasing, Marketing, IT)
• Creating reports as necessary.
• Additional responsibilities may arise as deemed necessary by your line manager.