Document Control - Plans Clerk

at  Caddell

YOUR CAREER MATTERS AT CADDELL, WHERE THERE IS A STRONG EMPHASIS ON THE GROWTH AND DEVELOPMENT OF EVERY EMPLOYEE! WE’RE LARGE ENOUGH TO TAKE ON THE MOST COMPLEX CONSTRUCTION PROJECTS, BUT WE KNOW THE CONTRIBUTION OF EACH INDIVIDUAL IS THE KEY TO OUR SUCCESS.

Caddell Construction is an Equal Opportunity Employer and prohibits discrimination against veterans, individuals with disabilities, and other protected classes under applicable laws and regulations.

WHAT YOU WILL DO

• Downloads documents for new and existing projects.
• Maintains web-based bid management platforms for current bid documents.
• Distributes bid day quotes.
• Compiles paper copies of bid scopes/quotes until project award; converts hardcopy documents to electronic format for storage once project is awarded.
• Incorporate amendments into project bid documents.
• Monitor government and non-government bid solicitation sources for new projects and amendments on a daily basis (min. one time/day).
• Create estimate/bid folders in bid management platform and/or on internal BIN as needed.
• Review all project drawings and specifications (hardcopy or electronic) to ensure that all documents listed have been received. Advise assigned estimator of any errors.
• Upload documents to bid management platform.
• Print and/or order documents from printing company as needed for Governmental Estimating and Operations departments.
• Assist subcontractors and vendors with login issues related to the bid management platform.
• Check Projnet a minimum of one time/day for Q & As on applicable projects.
• Incorporate (post) amendments to bid documents (hardcopy or electronic).
• Maintain documents table and other public areas within the department for general organization and cleanliness.
• Receive quotes and distribute to respective estimator. Distribute fax quotes when such received.
• Create/update project quote files after bid.
• Maintain (paper, toner, service calls, etc.) all multi-user copier/printers within the Governmental Estimating department.
• Scan documents to create electronic archives of estimates.
• Perform other tasks as assigned, which includes providing clerical help to the Estimating Department as needed.
• Working Conditions– Office setting, some travel, full time
• Reporting Structure – Small Business Outreach Coordinator

ACCOUNTABILITY IS PART OF THE CADDELL WAY AND OUR EMPLOYEES SHARE IN A STRONG WORK ETHIC AND POSITIVE TEAM ENVIRONMENT. THERE IS A TRUE SENSE OF PURPOSE AND TEAMWORK.

Knowledge, Skills, and Abilities – Demonstrated ability to learn new computer programs, and strong computer proficiency, especially electronic media and construction-related software. Strong organizational skills. Ability to manage conflicting priorities. Effective verbal and written communication skills. Ability to be a self-starter and attain goals with minimal supervision.
Education / Experience - Minimum high school diploma/GED required. One year experience in handling construction documents preferred.
While the salary range is typically between $32,100 - $44,900 annually, applicants are encouraged to share compensation expectations as part of the application process. Caddell honors prior experience, education, and qualifications of applicants in order to make attractive and competitive offers.