TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.
Job Summary
Our TYLin Bridge team in Canada is seeking a dedicated and detail-oriented Document Control Specialist to join us in working on various major infrastructure projects. In this role, you will play a crucial part in ensuring that our document control standards are maintained in compliance with the client’s expectations and contract specifications and highest standard in the industry. The position is associated with our Vancouver office, but offers the flexibility to work in a hybrid.

Responsibilities & Qualifications

• Maintain document management systems for project phases.
• Ensure timely and accurate distribution of project records.
• Maintain logs and records of formal transmissions.
• Ensure documents are accurate, signed, stored, and backed up.
• File project documents within systems and databases.
• Check document quality and accuracy with respect to contract requirements.
• Create and issue transmittals and submittals to project stakeholders.
• Train and support project staff on document control procedures and systems.
• Provide support in document retrieval and workflow processing for the Owner and end users.
• Assist during contract closeout, ensuring the Owner receives a complete copy of the System.
• Record and prepare draft minutes for weekly progress meetings.
• Prepare draft meeting agendas.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Management, or a related field preferred.
• Minimum 5 years of experience in document controls, preferably on large transportation projects.
• Proficiency in the use of document control software or platforms such as SharePoint, Aconex, Procore, and ProjectWise is required.
• Client-focused, always striving to provide the best solutions.
• Excellent organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Bi-lingual in French and English preferred.
• Strong commitment to innovation by creating new and better ways to solve clients’ toughest challenges.
• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.
• Demonstrated experience in collaboration within a diverse and inclusive team, working toward technical excellence.

Additional Information
We believe in recognizing the unique value that each individual brings to our team. As such, the job title and ultimate compensation for this role will be thoughtfully aligned with the depth of your experience, the breadth of your skills, and the genuine enthusiasm you bring to the position. We are committed to fostering an environment where your contributions are both acknowledged and rewarded appropriately. Join us in shaping a rewarding future together!

LI-Onsite

TYLin offers a comprehensive total rewards package. Our benefits include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.
We encourage all candidates to explore our total rewards offering.
TYLin is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.

• Maintain document management systems for project phases.
• Ensure timely and accurate distribution of project records.
• Maintain logs and records of formal transmissions.
• Ensure documents are accurate, signed, stored, and backed up.
• File project documents within systems and databases.
• Check document quality and accuracy with respect to contract requirements.
• Create and issue transmittals and submittals to project stakeholders.
• Train and support project staff on document control procedures and systems.
• Provide support in document retrieval and workflow processing for the Owner and end users.
• Assist during contract closeout, ensuring the Owner receives a complete copy of the System.
• Record and prepare draft minutes for weekly progress meetings.
• Prepare draft meeting agendas