Document Controller

at  Cybalink Solutions

QUALIFICATIONS:

• Bachelor’s degree or equivalent.
• Minimum of three (3) years’ experience in document control or records management.
• Experience with various file types and multi-discipline documents.
• Basic understanding of construction and fabrication documents.
• Experience in a construction and fabrication environment, preferably in mining, infrastructure, and oil and gas.
• Proficient in MS Office suite and any document control software; excellent problem-solving, analytical, and communication skills.
• Knowledgeable in Aconex, EDMS system and SharePoint.
• Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City.

KEY RESPONSIBILITIES:

• Receive, register, and distribute client and vendor documentation via Civtrac (in-house EDMS).
• Allocate document numbering and maintain project documentation.
• Review and prepare document transmittals; validate documents against transmittals.
• Electronically and manually stamp documents; distribute via system notifications or email.
• Create jobs for projects and tenders, assign distribution, and record tasks for reporting.
• Conduct weekly internal audits of completed tasks.
• Acknowledge and return transmittals and addendums via email or client portal.
• Compile Manufacturers Data Reports (MDR) and ensure adherence to standards.
• Follow company policies and procedures for document processing.