Document Controller

at  Glanua

DOCUMENT CONTROL:

• Document Management: Maintain our process for efficient information management, tracking all incoming and outgoing project documentation within our cloud-based document management system.
• Quality Assurance: Ensure all documents meet the company’s quality standards and meet project requirements.
• Document Distribution: Distribute information to relevant stakeholders, ensuring timely and accurate notification.
• Version Control: Manage document revisions and ensure the most current versions are available to the team.
• Archiving: Archive project documents per the company’s document retention policies.
• Compliance: Ensure all documentation complies with legal, contractual, and company standards.

KNOWLEDGE, SKILLS, AND EXPERIENCE:

The prior knowledge, skills and experience required of the Document Controller are outlined as follows:

QUALIFICATIONS:

• Education: Bachelor’s degree in information management, Construction Management, Engineering, or a related field is desirable.
• Experience: A minimum of three years of experience in document control, with at least one year of experience in BIM project environments.
• Previous experience working on a construction/engineering market is preferred but not essential.

SKILLS

• Proficiency in document control software (e.g., BIM 360/ACC, ProjectWise, Aconex, Procore, Viewpoint) and BIM tools (e.g., Autodesk Revit, Navisworks).
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Understanding the relevant Digital/BIM standards (ISO19650 or previously PAS1192) is desired but not essential.

THE ROLE & CANDIDATE:

Glanua Ltd is a progressive organisation in the water and wastewater industry. Due to continued success in the Business, the company is expanding with several dynamic and exciting roles. They seek a Document Controller to work on large-scale water and wastewater infrastructure projects. The role will be split between the site and the office based in Loughrea.
The Document controller’s primary focus is information Management, which ensures the successful delivery of our client requirements throughout all project phases. The role will be based in our Head Office Loughrea Co.Galway.
The ideal candidate will manage all project information, ensuring accuracy, quality, and data integrity while enhancing digital project delivery processes for efficient projects. This role ensures seamless collaboration and communication between Glanua and all other stakeholders.
The successful candidate will work within the Glanua digital delivery team to consistently achieve quality deliverables across our project portfolio. They must monitor the quality of information shared on the project CDE, ensuring all deliverables comply with our BEP. They must ensure all project stakeholders align with Glanua ‘s digital delivery strategy. They will report on non-conformance and offer corrective guidance to the project team.

DUTIES AND RESPONSIBILITIES:

The primary duties and responsibilities of the Document Controller are outlined as follows: