Document Controller

at  John Holland

ABOUT THE POSITION

The SA Water Program team are currently looking for an experienced Document Controller to join the team, based in Adelaide CBD. Reporting to our Quality and Completions Manager, you’ll be responsible for managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality and the environment.

KEY RESPONSIBILITIES:

• Establish and implement an efficient project-related document control register, database and hard copy filing system
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance and compliant with the project document formats and requirements
• Establish and maintain a correspondence system
• Implement workflows and collate, issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
• Plan and record document flow to and from all necessary parties, including clients, sub-contractors and the project office
• Record issues and track location of control documents and drawings
• Issue letters and receipts concerning the documents in circulation
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
• Coordinate storage and archiving of project and organisational records
• Coach other John Holland employees on the records management systems, procedures and processes

TO BE SUCCESSFUL IN THIS KEY ROLE, WE ARE LOOKING FOR;

• Experience working in a Document Controller position within the relevant industry
• Experience in document management systems
• Advanced computer skills
• Prioritisation skills
• Records management
• Knowledge of project management systems and processes
• Experience in project environment or equivalent industry
• Aconex experience is highly desired