Document Controller (Maintenance)

at  Chinese Palace Restaurant Group

QUALIFICATIONS

• High school diploma or equivalent
• 1-2 years of experience in admin related jobs, preferably Maintenance department
• Proficiency in document management
• Strong organizational skills with attention to detail
• Written and verbal communication skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Basic knowledge of maintenance operations and procedures is a plus.
  Job Type: Full-time
  Pay: AED2,000.00 - AED3,000.00 per mont

• Maintain and update maintenance-related documentation (e.g., work orders, service reports, drawings, manuals, etc.).
• Track and manage the approval process of documents and ensure all necessary signatures or approvals are obtained.
• Monitor and maintain records of incoming and outgoing documents, ensuring they are processed promptly.
• Provide general administrative support to the maintenance department, including managing correspondence, filing, and preparing reports.
• Handle scheduling and coordination of maintenance activities, including work orders, preventive maintenance schedules, and repairs.
• Prepare and process purchase orders, requisitions, and invoices for maintenance-related supplies and services.
• Act as the point of contact between maintenance personnel, vendors, contractors, mall management personnel and other internal departments.
• Coordinate with internal teams to ensure maintenance activities are scheduled and executed without disruption to regular operations.
• Ensure effective communication of maintenance schedules, issues, and status updates to relevant stakeholders.
• Assist in preparing regular reports for the maintenance department, highlighting performance metrics, pending issues, and maintenance progress.

Manage the vendor documents for all supplier and AMC vendors

• Manage scheduling for AMC services on a timely manner
• Assist with scheduling meetings, training sessions, and other departmental activities as needed.
• Handle phone calls, emails, and other communications in a timely and professional manner.