Document Controller

at  Rambll

JOB DESCRIPTION

Do you want to be at the heart of the energy transition industry, helping to guide the public and private sectors in the delivery of technologies and systems to meet global and national net zero targets? Are you looking to bring your expertise and enthusiasm into play in developing a global, high performing project management group delivering a range of innovative energy transition projects? Do you want to play a lead role in growing and nurturing a team in an open, collaborative, and empowering culture?
If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Energy Transition team and work with us to close the gap to a sustainable future.

YOUR NEW ROLE

In your new role you will be required to work independently and as team member, engaged in a wide range of tasks contributing to high quality and effective project delivery. Your main responsibilities will include;

• Ensuring that the project is executed in accordance with Ramboll’s Document Control (DC) guidelines and client specific requirements.
• Maintaining an efficient document flow and clear progress status.
• Establishing and updating master document registers (Status, progress, forecast).
• Maintaining logs of sent and received documents, including managing formal comments on documents.
• Combining large PDF files, submitting documents, incl. packages and native files to clients.
• Filing email communications, documents, including copies of vendor documents in the Data Management System (e.g., PIMS, Aconex, Sharepoint and ProjectWise)
• Handling documents for approval, checking and reviewing in workflows.
• Maintaining contact with client’s DCs, vendor’s DCs and project teams to ensure deliveries according to schedule.
• Providing ad hoc user assistance and training.
• Representing the Document Control team in the implementation of standardised DC working routines, including the use of our document management systems in relation to projects.

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is

• Bachelor’s degree or equivalent in an Engineering or Consultancy based subject, or significant experience in a similar or related role in an engineering environment.
• Experience in handling various documentation systems within the engineering or energy sector for engineering, procurement, and construction projects (EPC/M).
• Competency in handling client, vendor, engineering, and project documents both incoming and outgoing, and familiarity with engineering project interfaces, tracking, reporting and follow-up.
• The ability to prioritise and manage multiple tasks in a timely and accurate manner with strong attention to detail.
• Advanced user knowledge of Microsoft Word, Excel and Adobe Acrobat Pro. (Experience with advanced macros programming will be a bonus).
• Preference for experience in advanced project management software such as ProjectWise, Aconex, PIMS, SharePoint or similar.
• Strong teamwork ethic and versatility to adapt to challenging situations.
• Fluency in verbal and written English, Danish language skills an advantage