Document Controller

at  Sasel Saudi

JOB DESCRIPTION:

We are seeking a highly organized and experienced Document Controller to join our team for the Diriyah Gate Tunnel Construction MEP Fit-Out project. The ideal candidate will have extensive experience in document control systems, specifically in MEP construction and large-scale infrastructure projects, ensuring efficient document management and compliance with quality standards.

EDUCATIONAL BACKGROUND:

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• Experience:
• Minimum of 10 years of experience as a Document Controller, with significant exposure to MEP projects.
• Experience in large-scale infrastructure or tunnel projects is highly desirable.
• Technical Skills:
• Proficiency in document control software spesifically Aconex and SharePoint
• Strong knowledge of ISO 9001 standards and implementation.
• Advanced MS Office skills, particularly Excel and Word.
• Certifications (Preferred):
• Aconex Accredited Professional.
• ISO 9001:2015 Certification or equivalent.
• Soft Skills:
• Excellent organizational, communication, and time-management skills.
• Detail-oriented with the ability to handle multiple tasks in a fast-paced environment.

• Document Management: Maintain and manage project documentation, including technical documents, drawings, and correspondence, ensuring accurate recording, tracking, and distribution.
• Compliance: Ensure documentation meets ISO 9001 standards and project-specific control procedures.
• System Management: Utilize document control software, such as Aconex, SharePoint, or other tools, for uploading, retrieving, and maintaining records.
• Coordination: Coordinate with engineers, subcontractors, and project managers to ensure timely delivery and distribution of documents.
• Document Reviews: Monitor, track, and follow up on document approval workflows, including RFIs, submittals, and technical documents.
• Reporting: Generate daily, weekly, and monthly reports on document status, including overdue and outstanding documents.
• Templates and Standards: Develop and manage document templates and numbering systems to ensure consistency and compliance across the project.
• Liaison: Act as the point of contact for document control issues, liaising with clients, consultants, and subcontractors to resolve queries.
• Security and Accessibility: Ensure safe custody of documents while maintaining accessibility and traceability.