Document Controller- Site Based

at  BEAD Architects Engineers

We are currently hiring a qualified Document Controller to join our team for an upcoming project based in Abu Dhabi, UAE.
Please note that don’t have walk-in applications, we will contact shortlisted candidates only! Please do not call our office.

QUALIFICATION & EXPERIENCE:

• Diploma or degree in Construction Management, Project Management, Business Administration, or a related field.
• Prior experience in document control within the construction industry (typically 3–5 years).
• Familiarity with industry standards, such as ISO 9001, and project documentation practices.
• Advanced proficiency in Microsoft Office (Word, Excel, and Outlook).

Knowledge, Skills & Abilities :

• Strong understanding of construction industry processes and documentation requirements.
• Proficiency in document control software and systems (e.g., Aconex, Procore, Primavera, or similar).
• Excellent organizational skills with a high level of attention to detail.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Problem-solving and analytical thinking abilities.

1. Set up and maintain a systematic filing system (physical and digital) for all project documentation.
2. Ensure that the document management system is updated, secure, and accessible to authorized personnel.
3. Receive, register, track, and distribute incoming and outgoing documents, including drawings, specifications, RFIs (Requests for Information), submittals, and contracts.
4. Assign document numbers, control revision statuses, and ensure all documents are appropriately categorized and indexed.
5. Ensure version control and prevent the use of obsolete documentation.
6. Ensure all documents comply with company and regulatory standards, including ISO certifications or other quality assurance frameworks.
7. Monitor deadlines and maintain records of approvals, rejections, and revisions.
8. Act as the primary point of contact for document-related queries within the project team and with external stakeholders, such as contractors, consultants, and clients.
9. Support the preparation, distribution, and retrieval of documents during audits and inspections.
10. Oversee the secure archiving of project documentation upon completion of the project.
11. Manage requests for document retrieval and provide access to historical records as required.
12. Prepare and present regular status reports on document control activities.
13. Identify and report any document discrepancies or risks to project timelines.
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