Document Controller

at  UGL Limited

YOUR CAREER WITH UGL CAN BE DIVERSE, CHALLENGING AND REWARDING.

At UGL, we foster a culture of excellence, diversity, and collaboration. As a leading provider of integrated systems for road and rail infrastructure projects within the Rail and Technology Systems sector, we’re dedicated to delivering exceptional transport solutions. Our services span infrastructure building, asset management, rail systems, signalling and communications, tunnel, and intelligent transport systems.

THE OPPORTUNITY

We are seeking a seasoned Document Controller to join our team in Rivervale. Reporting into Quality and Completions Manager, this role will maintain up-to-date records of all information, correspondence and documentation and ensures it is available in a timely and comprehensive manner to the project team, client as well as downstream sub-contractors.

REQUIREMENTS FOR SUCCESS

• 3-6 years’ experience in a similar role in a project-based environment
• Strong working knowledge of MS office, word, excel, Powerpoint
• Competent administration and organisational skills relating to the key responsibility areas
• Experience working as a member of an interdisciplinary team.
• Experience in TeamBinder a must (Training provided to right applicant)
• Expert written and verbal communication.

• Responsible for the document control and managing Document Management systems for assigned projects.
• Maintain the currency and security of all project registers and information systems in respect of correspondence, drawings, scope and design variations, quality, etc.
• Issue and receive controlled copies of information.
• Liaison with various stakeholders (e.g., client, design, and project groups) to ensure correct information is available.
• Provide training to other employees on document management system, and correct project document procedures and standards.
• Register all documentation supplied by client and subcontractors into the Document Management System.
• Return reviewed documentation to vendors under cover of a transmittal using the Document Management System.
• Provide overall support to project teams in the form of summary or detailed reports, advice on revision and records control.
• Produce a monthly reporting which captures a list of all transmittals both in and out.