Document Management & Digital Transformation Specialist

at  Idealogical Systems Inc

WHEN WAS THE LAST TIME YOU ENDED YOUR WORKDAY WITH A SMILE?

You spend 80% of your life at work, and you should be doing what you love with people you like doing it with, all while making a difference in your community.

IT’S A GREAT TIME TO JOIN OUR TEAM AND GROW WITH US.

Idealogical has been in business since 1995. We have continuously worked towards giving our employees and clients access to all the tools and benefits of working with a larger firm while maintaining the empathy and nimbleness of a small business. We take pride in what we do, have a few laughs, stay relatively casual, and deliver best-in-class service.
We are looking for a kickass Document Management & Digital Transformation Specialist to join our team.
Our company culture is everything to us, so please look at our core values and see if they speak to you before applying for this position.

DOCUMENT MANAGEMENT & DIGITAL TRANSFORMATION SPECIALIST.

We are seeking an experienced Document Management and Digital Transformation Specialist with a robust engineering background, workflow-building expertise, and a consultative approach to digital transformation. This role involves collaborating with clients to guide them in modernizing and streamlining their digital transformation processes. The ideal candidate will be highly skilled in both technical implementation and client consultation, driving digital transformation initiatives and helping clients adopt innovative document management solutions.

QUALIFICATIONS:

• Bachelor’s degree in Engineering, Information Management, Computer Science, or a related field (or equivalent experience).
• 5+ years of experience with document management systems, specifically Canon Therefore, Laserfiche, Documentum, or similar platforms.
• Proven expertise in workflow engineering and process automation, with a strong focus on digital transformation.
• Demonstrated experience consulting with clients or stakeholders on digital documentation and process improvements.
• Strong understanding of document control, records management, and data security.
• Excellent problem-solving skills with the ability to communicate complex technical information effectively to non-technical stakeholders.
• Familiarity with regulatory standards and compliance requirements related to document management.
• Strong communication and interpersonal skills for client engagement and training.

PREFERED SKILLS:

• Certification in document management software (Laserfiche, Documentum, or others) is a plus.
• Advanced knowledge of automation tools, data integration, and APIs for enhancing document management systems.
• Experience working within or consulting for industries with strict regulatory or compliance standards.

• Administer and maintain document management systems such as Laserfiche, Documentum, or similar software, ensuring they are optimized for efficiency, security, and accessibility.
• Consult with clients to assess their workflows and identify opportunities for digital transformation.
• Design, configure, and implement automated document workflows that enhance efficiency and align with clients’ business objectives.
• Act as a trusted advisor, guiding clients on best practices for digital documentation, records management, and compliance.
• Conduct in-depth technical analyses and develop recommendations for clients to transition from legacy systems to modern document management solutions.
• Troubleshoot system issues, provide advanced user support, and train clients in best practices to maximize system adoption and usability.
• Perform regular audits to ensure compliance with regulatory standards and internal policies for both internal and client systems.
• Lead workshops and training sessions, empowering clients to use document management tools effectively and make the most of new digital workflows.