Document Services Coordinator (M – F; 2pm – 10 pm ET)

at  Kirkland and Ellis

About Kirkland & Ellis
At Kirkland & Ellis, we are united in our ambition and drive to move forward. We share core values that help us achieve excellence: collaboration, talent empowerment, service, inclusion, respect and gratitude. Our people are our greatest asset, and we invest in the brightest talent and encourage a diversity of perspectives and strengths to create dynamic teams that operate at the pinnacle of their field. Our talented professionals show up every day knowing they will engage in meaningful work, continuous learning and professional development.
As one of the world’s leading law firms, we serve a broad range of clients with market-leading practices in private equity, M&A and other complex corporate transactions; investment fund formation and alternative asset management; restructurings; high-stakes commercial and intellectual property litigation; and government, regulatory and internal investigations. We handle the most complicated and sophisticated legal matters because we don’t just meet industry standards, we create them. We bring innovation and entrepreneurialism to every engagement and, as a result, have long-standing client relationships with leading global corporations and financial sponsors. With 6,500 employees (including 3,500 lawyers) operating from 20 offices across the United States, Europe, the Middle East and Asia, we are one of the largest law firms in the world and a top financial performer.

Essential Job Functions

• The Document Services team is seeking an experienced Coordinator to oversee the intake and delegation of work requests within the Document Services Department. This position requires the exercise of strong critical thinking and decision-making skills, along with sound judgment and follow-through. Individual must be detail-oriented and dependable, and possess exceptional written and verbal communication and customer service skills, as well as the technical acumen to assist with work requests when necessary.
• The schedule for this hybrid position is Monday through Friday from 2 pm - 10 pm (Eastern Time). Flexibility to work overtime on an as needed basis.

EDUCATION, WORK EXPERIENCE, SKILLS

• A college degree or business certification is preferred; equivalent work experience will be considered.
• The qualified candidate will have 3+ years of prior coordinating or supervisory experience in a legal or financial services organization.

• Responsible for the intake and assignment of work requests, including thorough assessment of initial requests and determination of the technical skills needed to achieve completion within the desired time frame
• Communicate with staff and attorneys to ensure the work product is delivered timely and accurately
• Monitor staff productivity, work product, and technical abilities and keep management appraised regarding staff training needs as well as identifying areas where coaching or counseling may be needed
• Assist with the onboarding and training of new hires, including: analyzing, drafting and modifying training modules; holding training sessions; reviewing practice documents; providing feedback; and monitoring performance and tracking training progress
• Field troubleshooting calls and assist with technical software troubleshooting
• Liaise with other departments to ensure completion of work requests
• Technical proficiency to perform the following tasks:
• Expertly revise, format, compare and cross-reference documents, including complex UK documents
• Convert documents from various formats to Word, Excel, PowerPoint, and Visio, while adhering to the Firm’s standards
• Generate and update/revise Tables of Authorities
• Convert and reformat SEC documents, including financial tables, according to the Firm’s standards
• Execute defined terms checks and reformat documents utilizing the Firm’s standards and tools
• Modify, compile, and redact PDFs; create forms, e-closing binders and bookmarks in Adobe Acrobat
• Create, revise, and reformat PowerPoint presentations, maintaining Firm branding standards
• Create and modify organizational charts, flowcharts and timelines in Visio and PowerPoint
  Qualifications & Requirements