Document Specialist

at  Gowling WLG

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Firm member satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced full time Document Specialist to join our afternoon/evening Document Support team. The successful candidate will be responsible for providing effective document processing support services between the hours of 5:00 pm to 1:00 am (Monday to Friday), with flexibility to change shift, as needed, to meet business needs. Please note that this role is currently 100% remote.

QUALIFICATIONS

• At least 5 years of experience as a legal administrative assistant or Document Specialist.
• Experience in a professional services environment would be preferred.
• An enthusiastic attitude and a passion for providing excellent client service.
• Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities.
• Capacity to work independently, as well as in a team environment/
• Superior proficiency with the Microsoft Office Suite including Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat Pro DC and Kofax Power PDF Advanced.
• Strong aptitude to learning and using new software.
• Experience working in several areas of law (Business Law, Corporate Securities, Litigation, Real Estate, Construction).
• Ability to take instructions, prioritize incoming work, follow through on assignments, producing a high quality work product.
• Highly organized, critical thinker and team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines.
• Flexibility to work overtime or change shifts to meet business needs, on an as-needed basis.
  Gowling WLG firm members benefit from a hybrid work environment.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted

Responsibilities include:

• Creating, revising and transcribing various legal documents, including agreements, prospectuses, information circulars, statements of claim, memos and letters.
• Assisting with advanced document processing tasks such as mail merges, presentations, org charts, tables, graphs and Excel spreadsheets.
• Assisting with document conversions and troubleshooting complex document processing issues, liaising with our Information Technology support team, as necessary.
• Liaising with and providing exceptional client service to professionals, staff and HR/DPG departments from all offices, on a regular basis, to ensure that the job gets completed.
• Ensuring document formats are in compliance with firm standards and precedents.
• Other duties, as required.