Dublin Events Officer

at  Euronext

Key accountabilities
The Events Manager Dublin is responsible for organising and executing Dublin’ s events, such as conferences, courses and seminars, townhall, business dinners and lunches when needed and IPO ceremonies at Dublin.
In addition the event managers has to promote the market floor project by selling the space and make revenues. The event manager organises events whilst managing costs and working on continual improvement through evaluations of the events held.
The Events Manager at Dublin will join the Events Team in Euronext led by the Group Head of Events within the Communication and IR team at Euronext, which owns Dublin. The job is based in Dublin, with potential travels in Europe to support events in other group location if needed.
Key responsibilities

The role as Event Manager include the following responsibilities:

• Organise and help deliver all virtual, hybrid and physical courses, events and conferences for Euronext in Dublin, including: bell ceremonies, workshops, seminars or large scale events/conferences to support business and group objectives in close co-ordination with the businesses and clients.
• Co-ordinate all event logistics, such as invitations, guest lists, catering, presentation materials, audiovisual support, media, photography, security procedures, billboards/signs, gifts etc. Also briefing external agencies and (internal) stakeholders about the events. This also includes liaising with the legal team for contracts, onboarding of new suppliers as well as raising POs and handling invoicing. These events take place in either the historical building of Euronext Dublin or in other external premises, in physical, virtual or hybrid formats, organised closely with Euronext’s subsidiary Company Webcast.
• Ensure compliance of Euronext branding, marketing and event materials with the support of the Groups design agency and our internal brand and content team.
• Regularly update website content related to events and manage registration and communication through our events tool, and ensure regular internal reporting internally.
• Work on international project when appropriate, to support other international team members. You will also participate in weekly team meetings with your colleagues from our other European locations.
• Work closely with teams in the Communications and Investor Relations department such as the Press, Social Media, Brand & Content , Internal Comms teams as well as with other departments such as the Marketing and Facilities teams. Be the key contact point for Business owners willing to organise events in the defined scope.
• Brief external agencies and suppliers when necessary, and managing them to deliver the best possible service.
• Ensure ESG compliancy of events and goodies, and propose new ideas to improve carbon footprint of the team.
• Budget Management: Create and manage event budgets, ensuring that all expenses are accounted for and within the allocated budget.
• Selling Conference Spaces and Maximizing Profits. Source, identify and proactively pursue new business opportunities, including corporate clients, associations, and event organizers.

Events and projects

The events that are organised by Euronext are the heart of the group’s marketing and communication strategy. The Events Manager will support with the organization of these major events:

• Traditional bell ceremony
• Listing ceremonies (in the context of Initial Public Offering operations)
• Workshops and Euronext academic events, such as the multi-day Euronext education programme IPOready
• Business or private breakfast sessions, lunches and dinners
• Internal staff events, such as the End of Year Party, Summer Party and Family Day
• Round tables

Your profile

We are looking for a person with:

• previous experience from an events role, and exposure to an international environment is a plus. Exposure to PR and Social Media is an advantage.
• strong sense of detail, strong organizational and time management skills.
• ability to work with top management and have high standards in the design and execution of events.
• ability to multi-task, able to juggle and prioritize a number of projects, under pressure and to tight deadlines.
• Influencial sales skills with the ability to close sales effectively.
• excellent command of spoken and written English (other European languages is a plus).

About the Events team
The Events team is part of the Communications and Investor Relations team of Euronext. The Events team is represented in all seven Euronext home countries and is in charge of organising more than 400+ events, in person, hybrid and virtual, annually across Europe.
Additional Information
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks and projects.
Euronext Values

Unity

• We respect and value the people we work with
• We are unified through a common purpose
• We embrace diversity and strive for inclusion

Integrity

• We value transparency, communicate honestly and share information openly
• We act with integrity in everything we do
• We don’t hide our mistakes, and we learn from them

Agility

• We act with a sense of urgency and decisiveness
• We are adaptable, responsive and embrace change
• We take smart risks

Energy

• We are positively driven to make a difference and challenge the status quo
• We focus on and encourage personal leadership
• We motivate each other with our ambition

Accountability

• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performance

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.
Additional Information
This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects

The role as Event Manager include the following responsibilities:

• Organise and help deliver all virtual, hybrid and physical courses, events and conferences for Euronext in Dublin, including: bell ceremonies, workshops, seminars or large scale events/conferences to support business and group objectives in close co-ordination with the businesses and clients.
• Co-ordinate all event logistics, such as invitations, guest lists, catering, presentation materials, audiovisual support, media, photography, security procedures, billboards/signs, gifts etc. Also briefing external agencies and (internal) stakeholders about the events. This also includes liaising with the legal team for contracts, onboarding of new suppliers as well as raising POs and handling invoicing. These events take place in either the historical building of Euronext Dublin or in other external premises, in physical, virtual or hybrid formats, organised closely with Euronext’s subsidiary Company Webcast.
• Ensure compliance of Euronext branding, marketing and event materials with the support of the Groups design agency and our internal brand and content team.
• Regularly update website content related to events and manage registration and communication through our events tool, and ensure regular internal reporting internally.
• Work on international project when appropriate, to support other international team members. You will also participate in weekly team meetings with your colleagues from our other European locations.
• Work closely with teams in the Communications and Investor Relations department such as the Press, Social Media, Brand & Content , Internal Comms teams as well as with other departments such as the Marketing and Facilities teams. Be the key contact point for Business owners willing to organise events in the defined scope.
• Brief external agencies and suppliers when necessary, and managing them to deliver the best possible service.
• Ensure ESG compliancy of events and goodies, and propose new ideas to improve carbon footprint of the team.
• Budget Management: Create and manage event budgets, ensuring that all expenses are accounted for and within the allocated budget.
• Selling Conference Spaces and Maximizing Profits. Source, identify and proactively pursue new business opportunities, including corporate clients, associations, and event organizers

Accountability

• We deliver maximum value to our customers and stakeholders
• We take ownership and are accountable for the outcome
• We reward and celebrate performanc