E-Procurement System Implementation Officer

at  MSF International

Location: Any MSF Office* able to make a contract
Contract: Fixed-term at 100%
Duration: 18 months
Deadline to apply: 16.02.2025
Starting date: ASAP

Compensation and benefits: MSF practice is to offer the C&B package current in the MSF entity establishing the contract.

• By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.

II. POSITION BACKGROUND

In recent years, there has been a significant development in MSF’s medical and operational activities that has been sustained by an upsurge in MSF’s operational budget and complexity. Every year, approximately half of MSF’s budget is spent in procurement (services and goods).
Procurement of products and services is a critical activity for MSF operations and represents approximately half of MSF’s expenses. Therefore, MSF has undertaken significant efforts in recent years to strengthen and re-organize its procurement function, which have led to the creation of the Global Procurement Unit (GPU). The primary aims of the GPU are: to streamline procurement activities and to increase compliance, efficiency, and risk management.
Situated within MSF International Office, the role of the Global Procurement Unit is to lead global procurement strategies, to coordinate procurement efforts in the organization and to support the development of the procurement function across all MSF entities to efficiently contribute to MSF’s social mission.
The GPU is seeking a E-Procurement System Project Officer to support the implementation of a new global procurement system.

3. TRAINING AND KNOWLEDGE MANAGEMENT

• Collaborate with Procurement community and Knowledge Management teams to develop training packages and system guidelines.
• Disseminate finalized training materials across MSF entities to ensure consistent understanding.
• Facilitate training sessions for the new system and conduct sessions to train other facilitators.

EDUCATION:

• Bachelor’s degree in business, procurement, supply chain management or information technology, with ideally a specialization in system management, or a combination of relevant education and professional experience.

EXPERIENCE:

• Minimum 3 years experience in complex organization and data management, it is a MUST
• Minimum 3 years of work experience in procurement or SCM, it is a MUST
• Experience in implementation of an IT system like ERP/eProcurement solution, it is a strong asset

KNOWLEDGE AND SKILLS:

• Excellent communication skills and assertiveness
• Ability to work in a cross-cultural and cross-functional environment
• Strong organizational skills, ability to handle multiple priorities at a time, with multiple stakeholders
• Understanding of international complex supply chain management
• Proficiency in standard office tools including Word, PowerPoint, Excel, and data management