e-Rostering Officer

at  The Royal Marsden NHS Foundation Trust

An exciting opportunity has arisen to join as a band 4 officer , our high performing eRostering Team.
Do you want to be part of a team that makes a difference by supporting managers to create the best rosters, by providing training and advice to colleagues of all levels and comprises knowledge on all major fields of Human Resources?
If you are a systems /computer savvy person , quick learner with attention to detail and ‘can do’ attitude then this is a job for you.
Previous experience of eRostering systems and/or ESR will be a plus.
Interviews for the post will be held on 4th September 2024.
For questions about the job please contact: Giota Petta panagiota.petta@rmh.nhs.uk
The e-Rostering Officer will be responsible for all aspects of the eRostering system administration across the Trust. This will involve system set up for new areas, supporting existing users on electronic rostering, devising and running training sessions, and ensuring accuracy of employee data via the ESR Gateway.
The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.
At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That’s why the pursuit of excellence lies at the heart of everything we do.
At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification.

• To be responsible advisor for all HealthRoster users’ queries, to identify any issues, to be responsible for solving problems where appropriate and escalating to the eRostering Manager or Head of Workforce Planning and HR Systems as appropriate.
• In accordance with the Trust’s rostering policy, meet with Ward Sisters/Charge Nurses/Managers to support eRostering implementation; capture staffing requirements in terms of numbers per shift and skills/competencies required, thereby ensuring that staff levels are appropriate and aligned to the budgeted establishments for each unit.
• To prepare training material, and to deliver HealthRoster training to senior nurses and managers of other staff groups -using various media (classroom training or Teams or video sessions) , including paper based and electronic methods - across the organization.
• To implement Employee Online across all wards/departments within agreed timescales as directed by Manager.
• To support the review of basic setup in Ward areas: - Templates, Establishment vs. Templates, Posts, contracts, rostered hours, grades, competences. Review Rules and Global Settings and discuss use of Autoroster and Personal Patterns. Once review is completed update HealthRoster with new settings and liaise with eRostering manager about setting up the pay elements to be used regarding unsocial hours, on-call, call-out and overtime.

• To be responsible advisor for all HealthRoster users’ queries, to identify any issues, to be responsible for solving problems where appropriate and escalating to the eRostering Manager or Head of Workforce Planning and HR Systems as appropriate.
• In accordance with the Trust’s rostering policy, meet with Ward Sisters/Charge Nurses/Managers to support eRostering implementation; capture staffing requirements in terms of numbers per shift and skills/competencies required, thereby ensuring that staff levels are appropriate and aligned to the budgeted establishments for each unit.
• To prepare training material, and to deliver HealthRoster training to senior nurses and managers of other staff groups -using various media (classroom training or Teams or video sessions) , including paper based and electronic methods - across the organization.
• To implement Employee Online across all wards/departments within agreed timescales as directed by Manager.
• To support the review of basic setup in Ward areas: - Templates, Establishment vs. Templates, Posts, contracts, rostered hours, grades, competences. Review Rules and Global Settings and discuss use of Autoroster and Personal Patterns. Once review is completed update HealthRoster with new settings and liaise with eRostering manager about setting up the pay elements to be used regarding unsocial hours, on-call, call-out and overtime