EA / Office Manager

at  Macrobond Financial AB

WHO WE ARE:

Macrobond, a global fintech company, delivers cutting-edge B2B SaaS research solutions to economic and financial experts in buy-side, sell-side, corporate, government, and academic sectors. With backing from Francisco Partners, a prominent global tech investment firm, we’re headquartered in Malmö, Sweden, and have offices in Gothenburg, London, Poland, Lisbon, Hong Kong, and New York. Our revolutionary platform, rich intellectual property, and a rapidly growing international team position us as a global leader in the macroeconomic data and technology sector.
Our success is built on our people and our values: Trust, Adaptability and Knowledge. Our workplace is built on trust, openness, and a non-hierarchical culture. Our colleagues get responsibility from the first day at work. Everyone has a great opportunity to grow, learn and work in a high pace international environment. We encourage a workplace where everyone can share their thoughts and ideas openly across levels, locations, and departments; we believe that we become stronger as a team and this enables us to deliver better results. At Macrobond we take care of each other. Our work environment is characterized by involvement, belief and pride. Together we are Macrobond.
We are currently seeking an EA/Office Manager based in the heart of the city, Moorgate. This dual role is an integral part of the company, not only overseeing the day to day running of our London office and overseeing our other international office but you will also provide comprehensive EA support to the Senior Leadership with special focus to the CEO. The right person will have previous experience as both an Office Management and EA. The company requires someone to who will be able to come in and work with the CHRO to create and efficient and effective office environment, this will include establishing policies and procedures to include H&S, fire marshal, negotiation and building relationships with key suppliers and other 3rd parties.

Executive Assistant

• Provide EA support to our CEO including diary, expense and travel management
• Support in the production of meeting material
• Schedule committee and board meetings
• Take minutes at committee and board meetings, produce detailed and concise minutes

• Expense management for Senior Leadership teamAd-hoc administration support to the wider team as and when required.

Office Management

• Oversee daily office operations, from facilities and visitor management to scheduling meetings and organizing couriers
• Supplier Management Leader: Build and maintain relationships with suppliers to keep the office functional and well-equipped
• Health & Safety: Implement and enforce health and safety policies, acting as our Fire Marshall and First Aider
• Update and maintain office policies and procedures
• Coordinate with the Property Manager on maintenance issues
• Manage reception, ensuring a first-class welcome for visitors
• Lead projects for office moves, refits, and refurbishments
• Oversee office budgets, contracts, and systems (e., office lease, security, cleaning, food/drink orders)

• Assist in the onboarding process for new hires and offboarding of leaversManage IT equipment and mobile phone costs