EA to the Chair and Faculty Liaison

at  University of Toronto

Date Posted: 02/07/2025
Req ID: 41607
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Molecular Genetics
Campus: St. George (Downtown Toronto)
Position Number: 00006315

ABOUT US:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

ESSENTIAL QUALIFICATIONS:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five (5) years’ related experience, preferably within an academic institution
• Demonstrated experience supporting senior administrators including managing calendars, scheduling multiple meetings, resolving scheduling conflicts, coordinating travel arrangements and booking accommodations
• Demonstrated experience providing support for academic searches, appointments, promotions and reviews
• Experience writing and editing clear and tactful correspondence on behalf of senior leaders with minimal revisions and preparing employment contracts and status reports
• Experience providing support to senior level committees and coordinating events and conference logistics
• Experience facilitating educational workshops and seminars, and reviewing feedback to inform future planning
• Experience maintaining data and generating statistical reports
• Advanced technical proficiency and expertise in Microsoft 365 (Word, Excel, PowerPoint)
• Strong interpersonal and communication skills, both oral and written
• A proven commitment to equity, diversity and inclusivity
• Excellent communication skills, both verbal and written
• Ability to concisely summarize information from multiple sources
• Superior customer service skills; ability to work effectively with faculty members and other key stakeholders
• Ability to interpret policies and guidelines and develop processes and procedures
• Excellent organizational skills to maintain accurate records and information systems
• Demonstrated ability to work independently and also collaboratively in a team environment
• Superior time management skills with an ability to prioritize, multi-task and meet strict deadlines while maintaining a proactive and professional demeanour
• Effectiveproblem solving, tact, discretion and good judgement in dealing with confidential information

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Acting as a primary point of contact and liaising with internal and external stakeholders to support initiatives and faculty appointment processes
• Managing the Chair’s calendar, arranging travel arrangements, drafting correspondence on behalf of the Chair and providing committee support, including booking rooms, minute taking and preparing agendas
• Coordinating academic searches and appointments, including tracking the status of applications, uploading documents to the applicant tracking system, circulating documents, collecting feedback from search committee members and preparing contracts using templates
• Providing support to the tenure and review process by implementing plans and process improvements for tenure and review activities, collecting feedback from committee members and preparing draft statistical reports and summaries
• Facilitating workshops on processes related to the academic career lifecycle and requirements, gathering feedback to refine content and enhance clarity and engagement
• Providing administrative support for the department’s PTR and other annual faculty processes for appointed and status-only faculty, entering personnel information in HRIS

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Approachable
• Articulate
• Diligent
• Efficient
• Problem solver
  Closing Date: 02/24/2025, 11:59PM ET
  Employee Group: USW
  Appointment Type: Budget - Continuing
  Schedule: Full-Time