East Bay STEM Initiative Program Coordinator (Temporary)

at  California State University

Job no: 539604
Work type: Staff
Location: East Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time

PROJECT ALIGNMENT AND INTEGRATION WITH COLLEGE INITIATIVES ESPECIALLY EXPERIENCES BEYOND THE CLASSROOM

Develop, manage and maintain sustainable infrastructure to support equitable access to and experiences with mentored research opportunities, internships, and career exploration. Project alignment and integration with college initiatives duties include, but are not limited to:

• In alignment with the Internship pathway, partner with the pathway lead to collect and analyze participant data.
• Develop communication channels; and build summer bridge/research peer-mentor programs.
• Develop resources for faculty and community events for students that support inclusive and equity focused experiences and spaces.
• In alignment with FYE and CS transfer pathways, develop and maintain communication mechanisms to facilitate progression and graduation.
• In alignment with STEM Teaching and FYE pathways, identify and implement activities that support the development of future teachers in the STEM LAB.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or a combination of education, training and relevant experience.
• Administrative work experience related to the position.

REQUIRED QUALIFICATIONS

• Cultural sensitivity when interacting with a very diverse population of students and faculty.
• Demonstrated ability to use computer applications such as PowerPoint, Word, Excel, and imaging software.
• Familiarity with or demonstrated ability to master programs such as PeopleSoft, Singularity, Google Calendar, and share drives.
• Ability to initiate, implement, and troubleshoot existing and new departmental policies and programs.
• Demonstrated excellent oral and written communication skills, via technology and in person.
• Strong interpersonal skills.

Develop and implement processes and practices for accurate and effective management, support and tracking of all aspects of grant programming both day-to-day and longitudinally. Effectively represent grant activities, the college and university through interacting, collaborating and liaising with constituencies both on and off campus including the Department of Education. Foresee and respond to complex situations. Program administration duties include, but are not limited to:

• Serve as a lead liaison to the Department of Education, ORSP, and any other organizations that require reporting or compliance.
• Work to ensure alignment with campus and college efforts such as elements of the STEM Lab, CAP program, MESA University, HPN, California Community Colleges, employers, AGILE, etc.
• Design, coordinate, and facilitate small- and large-scale events for grant-related activities (e.g., conferences and training), including location (in-person or remote), creating/producing meeting materials/supplies (e.g. outreach, agendas, fliers), and if needed, transportation, and catering.
• Ensure East Bay STEM Initiative communications and media (such as web and social media), budget, newsletters, and reports represent the program, and that the program is branded correctly for representing both the East Bay STEM Initiative and grant funders.
• Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions

Develop, manage and maintain financial processes and systems to monitor the grant budget taking into account complex independent and intersecting programs. Budget/financial administration duties include, but are not limited to:

• Develop budget projections and narratives that reflect changing budgetary landscapes and varied budget sources for programming with many interacting elements. Ensure compliance and clear communication with the Department of Education, including communication and relationship development with the Program Officer.
• Ensure accurate reconciliation and transparent sharing of financial information with the Office of Research and Sponsored Programs (ORSP) for efficient operations for all grant funded activities.
• Lead all processes and procedures for timely, clear, effective and accurate budget expenditures

Develop, manage and maintain sustainable infrastructure to support equitable access to and experiences with mentored research opportunities, internships, and career exploration. Project alignment and integration with college initiatives duties include, but are not limited to:

• In alignment with the Internship pathway, partner with the pathway lead to collect and analyze participant data.
• Develop communication channels; and build summer bridge/research peer-mentor programs.
• Develop resources for faculty and community events for students that support inclusive and equity focused experiences and spaces.
• In alignment with FYE and CS transfer pathways, develop and maintain communication mechanisms to facilitate progression and graduation.
• In alignment with STEM Teaching and FYE pathways, identify and implement activities that support the development of future teachers in the STEM LAB

Monitor progress of programming towards the objectives and key performance indicators as established in the grant proposal, including all program participants’ retention and graduation rates. Manage interactions with, support needs (data, documents, and other resources) and requests from, and maintain proper protocols and contracts with the outside evaluation team. Evaluation and Compliance duties include, but are not limited to:

• Work closely with the PI and Co-PI’s of the grant to provide assistance with program evaluation.
• Implement and develop program data tracking and assessment tools, including reviewing requirements and expectations from grant funders, ensuring completion and submission of necessary data, and preparation of reports.
• Ensure that grant employees comply with policies and regulations related to external site interactions, such as community colleges, K-12, offices of education

Develop and lead communication strategies to all project constituents within and beyond the university. Serve as program liaison by building and maintaining positive and productive working relationships amongst grant personnel and any external stakeholders, and by serving as the lead resource for all issues related to grant administration. Communication duties include, but are not limited to:

• Represent the program at campus events.
• Serve as lead for communications with students and faculty about project-related opportunities. Identify the most effective methods of communication to reach the appropriate audience.
• Develop and implement communications strategies to increase awareness of the opportunities supported by the project.
• Independently design, review, edit, and disseminate flyers, brochures, posters, and other print media for outreach activities and marketing initiatives