Editorial Assistant – Journal of Product Innovation Management

at  Cardiff University

Professor Luigi De Luca has been appointed as the new co-Editor in-Chief of the leading international journal in the domain of innovation management: the Journal of Product Innovation Management (JPIM).
The JPIM Editorial Assistant will be responsible for providing comprehensive professional administrative support to the Journal’s co-Editors in Chief; Professor De Luca (Cardiff Business School), Professors Gerda Gemser (University of Melbourne), Minu Kumar (San Francisco State University) and Ruby Lee (Florida State University). The postholder will provide an administrative service to ensure the timely processing of submissions to the Journal of Product Innovation Management (JPIM).
We are looking to appoint an experienced administrator with excellent attention to detail and first-rate customer service skills who will be an enthusiastic, reliable and professional individual to support the Journal’s editorial team.

PERSON SPECIFICATION

We want to employ people with a wide variety of experiences. We welcome applications from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We are particularly seeking applications from candidates who come from backgrounds that are underrepresented at the University, including people from Black, Asian and Minority Ethnic communities.
We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don’t need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment with particular interest in an editorial role showing your transferable skills and aptitude to be successful in the role. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team.
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system.
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).

Key Duties

• Provide professional support and detailed advice and guidance to the JPIM editorial team to ensure that all journal submissions are processed effectively and efficiently.
• Manage all aspects of the incoming manuscripts process by:
• assigning checked manuscripts to the Editor’s in Chief
• rejecting papers on behalf of the Editor’s in Chief
• reporting manuscripts and reviews via the journal’s online system
• highlighting action items in the system to the Editor’s in Chief and chasing any overdue actions i.e. has an Associate Editor been allocated, have Reviewers been contacted, have reviews been submitted on time, has a decision on the manuscript been made etc.
• Handling editor, author and reviewer requests related to submitted manuscripts.
• Ensuring the accurate recording of information on the journal’s online system.
• Arranging Editorial Board meetings and attending and writing minutes where required.
• Communicating with Associate Editors, editorial review board members and reviewers for special events (e.g., Editorial Review Board meetings, Paper Development Worskshops, etc.) and other aspects of JPIM through the ScholarOne system.
• Managing travel bookings and expense reimbursements from the publisher/association (Wiley/Product Development and Management Association (PDMA)).
• Managing incoming requests for editorial speaker engagements.
• Organising all aspects of paper development workshops (PDWs) including room and travel organisation and attendee processing (registration, privacy policy documents, manuscript collection, etc.),
• Collating Editor in Chief activities to support the production of bi-annual report to Wiley / PDMA

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.