Emergency Hire Administrative Support Coordinator I - Student Affairs

at  California State University

Job no: 543868
Work type: Staff
Location: San Luis Obispo
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

Job Summary

• General office management including screening office visitors, emails and phone calls for VPSA executive staff; taking messages and/or refering callers to University departments and/or personnel as appropriate; independently researching matters when necessary to respond to inquiries, distributing daily incoming mail, and overseeing office supply inventory.
• Assist with the coordination of division employee recognition program, LiftUP, including managing the staff database, continually updating behavior bonuses and distributing rewards, preparing the monthly employee newsletter.
• Assist with the coordination of division employee Onboarding and 1 Year Anniversary Program, including managing the staff database, ensuring monthly vendor payments are made, preparing and distributing welcome kits.
• Assist with general bookkeeping functions, including monthly reconciliation of department procurement cards.
• Create and process purchase requisitions. Complete procurement cycles, including invoicing administration.
• Responsible for maintaining quarterly updates to the division staff roster and updating the division’s email alias for mass division-wide email communications, ensuring that the alias is continually kept current.
• Supervise student assistant support staff, establish priorities and monitor student assistant workflow to ensure timely and accurate completion, delegating tasks as necessary, and approve monthly student staff payroll.

Education and Experience
High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Salary:
Anticipated Hiring Range: $22.29 - $24.52 per hour
Classification Range: $22.29 - $35.03 per hour
Cal Poly
Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees’ Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer.

Please refer the Job description for details