Employer Relations Assistant

at  Western University

ABOUT WESTERN

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the “Western Experience” - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

ABOUT US

Student Experience fosters equitable learning environments in which all students can thrive to their full potential. Through our commitment to integrating research, theory, and practice across all of the programs, resources, and supports we provide, Student Experience leads an ecosystem of people, places, and spaces that empower student thriving. Our vision is for all Mustangs to discover their personalized pathway through Western’s rich, wholistic learning environment; engage in brave conversations with our diverse community on and off campus, and develop the courage to be uncomfortable without fear of failure in order to thrive throughout their degree and after graduation.
Careers & Experience helps students deepen their academic learning and actively plan for personal and professional growth through career education, experiential learning, and employer networks. We foster connections between students and communities that empower students to discover their potential and design their future. Our vision is for all students to have the skills and confidence to successfully navigate their career paths, thoughtfully engage in communities, and build a meaningful life.

KEY ACCOUNTABILITIES

• Post internship and job opportunities in Western’s job and internship portal on behalf of employers.
• Communicate with employers to confirm accurate and complete job posting details.
• Assess job opportunities and report any fraudulent recruitment activity.
• Ensure accurate documentation of all employer interactions within a shared database including creating accounts for new organizations and contacts.
• Coordinate and schedule interviews with Western students on behalf of employers.
• Post on-campus recruitment event details in event calendar to increase student awareness.
• Provide support to employers visiting campus including parking, AV, and catering.
• Manage attendance tracking at recruitment events to support data collection of student engagement and employer relations outcomes.
• Promote the hiring of all Western students in interactions with employers and campus stakeholders.
• Support the unit’s focus on increased opportunities for students from equity-deserving group.
• Attend and represent Western at industry events including organization of promotional materials.
• Contribute to other Employer Relations Unit priorities and events as needed

Outcomes the Role is to Achieve

• Well-prioritized work plans based on sound assessment of urgency and appropriate consultation
• Tasks are managed carefully and accurately with high attention to detail
• Strong, productive relationships with employers are built and maintained
• High-quality event planning and delivery with strong attendance by students and employers
• Best practices in campus recruitment are communicated to all stakeholders and adhered to

Requirements to Perform Successfully in the Role

• Professional Qualifications & Education

Minimum Required:

• Completion of an undergraduate degree
• Experience

Minimum Required:

• Exceptional organizational skills and attention to detail
• Excellent oral communication skills; professionalism in communicating with employer and diverse campus stakeholders
• Strong event planning and management skills
• Proven ability to set and work to deadlines

Preferred:

• Experience in the employment or recruitment industry, including sales experience, job search strategies, corporate recruiting of university students, or working with career services, human resources, or other management functions
• Experience managing client relationships
• Experience using databases
• Experience in marketing, business development and sales
• Experience in event planning

Knowledge, Skills & Abilities

• Strong relationship development skills with proven ability to assess needs, handle objections and recommend solutions to clients both in person and on the telephone
• Excellent verbal and written communications skills, with a demonstrated ability to be persuasive
• Exceptional organizational skills, including managing multiple projects and an ability to adapt quickly to emerging priorities
• Ability to work independently and collaboratively in a team environment
• Strong judgment, analytical and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities
• Proficiency with relevant computing applications (e.g. Microsoft Office, Client Relations Management systems, web-based applications, etc.)

PURPOSE OF THE ROLE

The Employer Relations Assistant supports the hiring of Western students in work integrated learning and new graduate opportunities by posting paid opportunities and scheduling interviews on behalf of employers. They also help to connect Western students with employers by supporting on-campus recruitment events including information sessions and career fairs.

Outcomes the Role is to Achieve

• Well-prioritized work plans based on sound assessment of urgency and appropriate consultation
• Tasks are managed carefully and accurately with high attention to detail
• Strong, productive relationships with employers are built and maintained
• High-quality event planning and delivery with strong attendance by students and employers
• Best practices in campus recruitment are communicated to all stakeholders and adhered t