Employment Lead, Mines Administrative Processing Services

at  Colorado School of Mines

Engineering a world of possibilities
We’re looking for an energetic and detail-oriented professional to lead our onboarding process, ensuring a seamless transition for every new hire at Mines. In this dynamic role, you’ll leverage your critical thinking skills to manage paperwork, uphold compliance with policies and regulations, and provide essential support for background checks and tax administration. Join us and play a key role in welcoming top talent while mastering complex processes like visa eligibility and Glacier Software. If you’re ready to make a meaningful impact and thrive in a fast-paced environment, we want to hear from you!
This is a hybrid position and requires the ability to report to campus in Golden, Colorado on a regular basis.

Background check process

• Manages the background investigation process.
• Review and assess completed background reports for compliance.
• Communicates with departments and the hiring authority on the successful completion of the background.
• Expedites communication and processes with Human Resource Leadership and Assistant Director/Associate VP in the event of any issues or concerns.
• Facilitates the pre-adverse action and decision letter process with the Associate VP, Legal Services and the hiring department.

Non-Resident Alien Tax Compliance

• Oversee the Non-Resident Alien Tax Compliance System. Development of employees’ account profiles, coordinate with employees and review and approve the reports.
• Monitor for necessary changes and provides personalized assistance with profile completion.
• Complete the annual preparation of the 1042-S tax forms.
• Provide comprehensive and ongoing review and clean-up of the NRA system and updates to the system as employees are separated. Update payroll profiles in the ERP system (WorkDay) according to NRAs tax status, including set-up of Tax Treaties, monitors exempt limits and updates WorkDay as limits are reached.

Direct Appointments and Payroll and Employment

• Responsible for coordinating and overseeing direct appointments and Employment Changes within Mines.
• Develop and deliver training to campus related to payroll and employment services.
• Define Internal controls to ensure that all relevant information is received and all appropriate approvals are obtained

Metrics and Customer Service

• Test and implement system upgrades, reconciliation of employment data during payroll processes.
• Respond to campus inquiries regarding employment processing, appropriate HR related forms that impact payroll processing, trouble-shooting potential errors and implementing the appropriate changes to ensure data is correct for payroll processing.
• Prepare appropriate responses to requests for Employment Service-related information received from internal and external parties, including supporting schedules required for the annual external audit.

Salary and Benefits
$64,400 - $72,300 annual salary
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to
mines.edu/human-resources/benefits
.
How to Apply

Applicants must:

• Complete an online application (personal information, demographic information, veteran status)
• Upload a resume or CV
• Upload a cover letter

Application review will begin August 15, 2024. Please apply by August 14, 2024 at 11:59 p.m. Applications may not be accepted after that date.
References will not be contacted until later in the selection process and you will be informed before that contact is made.
Mines welcomes everyone to our team; in your application, please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc).
To request an accommodation for any portion of the selection process, please email
hr@mines.edu
or call us at 303-273-3250.
Successful Completion of a Background Investigation is Required for this Position.
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.
Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.
And don’t get us started on our hometown. We are located in the heart of Golden, Colorado -with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?
Look to Mines.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Colorado’s premier engineering and applied science university for 150 years and countin

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopas