Energy Administrator

at  Sussex Community NHS Foundation Trust

General: Support the Energy Officer and the wider team to deliver CWC, developing and managing specific initiatives to achieve Trust sustainability targets. Energy and Water Management Be the first line contact of the Trusts Shared Energy Services Bureau that provides a range of services to SCFT and other client trusts and providers across Sussex, in addition to the NHS Sussex ICB. In particular, oversee day-to-day invoicing and the management and resolution of queries that arise from this and other aspects of operational energy and water management. Assist the Energy Team, SCFT and other client trusts across Sussex with maintaining compliance with certain compliance obligations regarding energy use in buildings.
Additionally, ensure robust records of meter read data are maintained. Energy and Water Projects Through site surveys and data analysis the post-holder may assist in the design and implement specific projects to deliver the Trusts sustainability targets. Projects will focus on energy and water consumption reduction, carbon emissions reduction, and resource efficiency. Staff Engagement Good awareness as to the importance of energy and water conservation and good consumption housekeeping continues to play an important role in robust energy and water management and thus is important to the success of the Trusts net zero carbon ambitions.
The postholder will work closely with in-house communications experts, and the rest of the Energy Team, to assist in the delivery of communications and engagement programmes from an energy and water conservation perspective. Reporting and Data Management Work with other members of the Energy Team to develop and maintain the Trusts energy and water data management systems and processes (including assisting with the upkeep and expansion of its bespoke energy management software package), undertake annual, and in-year, reporting activities (such as monthly KPI reports). Main tasks General Support the design and running of energy and water management and other workshops and training sessions for SCFT staff to support delivery of CWC. Support the wider CWC staff engagement programme as necessary.
This includes attending internal and external events, meetings and training sessions as part of the CWC team engaging staff and other stakeholders around sustainability. Provide input into the CWC Envoy programme, primarily around energy and water management. Contribute to the development of relevant Trust policies as appropriate, e.g. Energy and Water Management Policy.
Represent the Trust on national and local best practice forums, steering groups and networks and present case studies at national and international conferences. Energy and Water Management Be the front-line contact for SCFTs Shared Energy Services Bureau which provides a range of energy and water management services to both the Trust and clients and partners across Sussex, including NHS Sussex ICB. Directing and responding to queries by assisting with taking calls and managing the email inbox. Undertake day-to-day energy and water invoice validation and work with suppliers and NHS staff to manage and resolve the complex queries that commonly arise from/or are related to it.
Plan and facilitate meetings with Trust suppliers to assist with ongoing supplier management, specifically relating to keeping aged debt low and resolving persistent, and more complex, invoicing queries. Support the Energy Team with developing and maintaining systems to, and undertaking work for, maintaining compliance with various legal and non-legal compliance obligations pertaining to the use of energy and water in buildings. Undertake site visits particularly for the purpose of obtaining meter reads, but for other purposes as may from time to time be required. Assist with the upkeep, renewal and expansion of SCFTs metering systems, and for other clients and partners across Sussex as appropriate.
Keep up to date with relevant general energy Industry innovations and updates and, as appropriate, assist in the implementation of changes to processes to accommodate these and so assistant in continuous improvement of service. Energy and Water Conservation Projects Assist in identifying, developing and implementing energy and waterconservation and management projects and audits, or more generalsustainability related projects as appropriate. Staff Engagement Work with the Energy Team and in-house communications experts to support the development and delivery of the staff engagement and behavioural change work from an energy and water conservation perspective. Attend inductions, team meetings and other Trust events to raise awareness of the programme, its goals and opportunities for staff to get involved in its delivery.
Assist in the development of resources that would be appropriate for this. Assist in the development and delivery of the Care Without Carbon Envoy (green champion) programme, ensuring outcomes are aligned to the Trust and regional Green Plans. Be involved with regional staff engagement programmes and projects as appropriate. Data Analysis & Reporting Work with other members of the Energy Team to develop and maintain the Trusts bespoke energy and water management software.
Develop and maintain accurate and reliable varied datasets used by the Energy Team (and wider Sustainability and Environment Team as appropriate) for use in a multitude of reporting outputs that the team undertakes. Undertake a range of different reporting activities pertaining to all areas of energy and water consumption and carbon emissions and assist with ongoing development of performance metrics and improvements to reporting processes and procedures. Utilise data analysis processes and systems to identify opportunities to deliver environmental performance improvements and cost savings

Please refer the Job description for details