Engineering Admin Assistant

at  Vertiv

Vertiv is the largest electrical switchgear manufacturer in the UK & Ireland, pioneering unique in-house integrated power solutions tailored to each individual client project. We believe that our people are our best asset and have invested in a highly qualified and experienced team of Chartered Engineers to work in our manufacturing facilities across three continents. With over 30 years of experience in delivering high-quality integrated power solutions, we are experts in providing technical services, project management services, and unrivalled customer support for every client project.
We are seeking to recruit an Administrator to join our growing business. The Administrator will work as part of the Busbar Engineering Team, to organise and manage project documents and administration.

ESSENTIAL QUALIFICATIONS & EXPERIENCE:

• Excellent word processing and IT skills, including knowledge of a range of software packages MS Excel, Word & Outlook, and other software tools.
• Previous experience of project administration methodologies and best practices.
• Be able to prioritise multiple tasks.
• Have good written and verbal communication abilities.
• Be able to work independently.
• Good organisational and time management skills
• Team player and being able to work with more than one team.
• Good Attention to detail
  The successful candidate will embrace Vertiv’s Core Principals & Behaviors to help execute our Strategic Priorities.
  OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

• Create and manage project folders.
• Assist with maintaining accurate and up-to-date drawings folders and registers.
• Assist with the day-to-day coordination and management of all operational activities.
• Assist in the preparation of technical submittal packages.
• Assist in the preparation of O&M manuals.
• Assist in the preparation of project programmes and progress reports.
• Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
• Assist management in the preparation of operational performance and strategic plans and programmes.
• Assist internal teams and ensure they have access to contract and operational information, drawings registers, project folders etc.
• Identify any problems or issues in admin/operations processes and systems and assist in resolving them in quick and effective manner.
• Maintain clear and accurate documents and records of procedures for future reference purposes.
• Assist internal teams to organise and archive contract documents accurately.
• Assist with any internal team drawings/document requests.
• Endeavour to ensure that all Health & Safety standards are adhered to.
• Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Health & Safety, Quality, Environmental issues, ensuring compliance to company standards.