Engineering Administration Assistant

at  Spire Healthcare

ENGINEERING ADMINISTRATION ASSISTANT | SPIRE MURRAYFIELD HOSPITAL - EDINBURGH | PERMANENT | EXCELLENT SALARY AND BENEFITS

Spire Murrayfield Hospital is looking to recruit an Engineering Administration Assistant t o provide efficient and effective administrative support to the Engineering department, on a permanent basis.

• Request, raise and reconcile all engineering purchase orders on SAP
• Facilitate all administration processes supporting engineering services
• Manage all bio-medical hospital assets from CMMS (Pirana) and Nuvolo to ensure they are kept up to date with regular servicing & compliance documentation
• Carry out regular audits in line with the Clinical 53 policy, assisting the equipment facilitators to ensure the correct processes are followed
• Ensure effective planning of all weekly, quarterly and annual PPM’s and disseminate to hospital engineers and contractors
• Manage and plan reactive work and maintain departmental electronic and manual filing systems accurately
• Manage all contractors in line with HS21/HS16 Control of Contractors Policy
• Manage internal and external communications such as e-mails and telephone calls as required
• Daily check of presence, investigate all invoice queries and resolve in a timely manner with AP
• Assist CSSD with yearly SGS audit
• Prepare reports and documentation and assist with internal and external audits.