Entry-Level Legal Assistant -NY

at  Milbank LLP

Responsibilities:

This position provides legal assistant support to the attorneys in a particular practice area. Key responsibilities include:

• Manage and organize case files and document productions (includes document coding in databases).
• Conduct and compile research, maintain/update working group lists and organize due diligence documents.
• Deposition and trial preparation.
• Draft letters to clients and other counsel.
• Prepare Uniform Commercial Code (UCC) filings, order Lien searches and stay abreast of regulations relating to Article 9 of the UCC.
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.
• Validate and process vendor invoices in a timely manner.
• Prepare responses to auditor requests.
• Coordinate filing and service of motions.
• Obtain pleadings from court dockets and monitor dockets.
• Assemble and distribute documents for hearings and client meetings.
• Maintain and update case contact information.
• File court documents electronically.
• Cite-check and bluebook briefs.
• Notarize documents, assist with notary authentication and apostilling/consularization of documents.
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
• Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.
• Load and organize closing sets and deal documents in relevant databases.
• Draft form documents/correspondence for deal participants.
• Other responsibilities as they may be assigned from time-to-time.

Compensation: -The anticipated base salary range offered for this role will be between $55K to $58K and represents the firm’s good faith and reasonable estimate of the range of possible base compensation. Actual base compensation will be dependent upon several factors, including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, well as the needs of the firm.

Qualifications:

• A 4-year college degree required by the time employment commences.
• Strong client service and demonstrated written and oral communication skills.
• Ability to handle and complete multiple projects simultaneously with minimal supervision.
• Strong organizational skills and an ability to prioritize.
• Ability to meet deadlines and work well under pressure.
• Strong attention-to-detail, spelling and grammar skills.
• Ability to think critically, analytically and exhibit sound judgment.
• Effective and proactive team player.
• Flexible and available to work overtime as needed (includes evening and weekend).
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
• Become a notary public within the first 6 months of employment.
• Available to report to work on regularly scheduled days and at the scheduled hour.

This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined

• Manage and organize case files and document productions (includes document coding in databases).
• Conduct and compile research, maintain/update working group lists and organize due diligence documents.
• Deposition and trial preparation.
• Draft letters to clients and other counsel.
• Prepare Uniform Commercial Code (UCC) filings, order Lien searches and stay abreast of regulations relating to Article 9 of the UCC.
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.
• Validate and process vendor invoices in a timely manner.
• Prepare responses to auditor requests.
• Coordinate filing and service of motions.
• Obtain pleadings from court dockets and monitor dockets.
• Assemble and distribute documents for hearings and client meetings.
• Maintain and update case contact information.
• File court documents electronically.
• Cite-check and bluebook briefs.
• Notarize documents, assist with notary authentication and apostilling/consularization of documents.
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
• Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.
• Load and organize closing sets and deal documents in relevant databases.
• Draft form documents/correspondence for deal participants.
• Other responsibilities as they may be assigned from time-to-time