Environmental Services Administrator

at  KBL Environmental

Are you ready to join Western Canada’s leading environmental services team? At KBL, we specialize in delivering inspired environmental solutions across Environmental Projects and Consulting Services, Waste Facilities, and Transportation. As an emerging leader in the industry, we attribute our success to our exceptional team. Safety is our top priority, and we are guided by our core values of accountability, diligence, resourcefulness, and responsibility.
Visit our website at www.kbl.ca to learn more about KBL. We encourage you to apply and join us on this exciting journey!

POSITION SUMMARY

The Environmental Services Administrator is responsible for ensuring the accuracy and timely completion of reporting, project set-up, invoicing, tracking, and timesheet management to support seamless processes. Additionally, this position will facilitate effective communication with clients and vendors to enhance service satisfaction and operational efficiency.

PHYSICAL REQUIREMENTS

• Long periods of sitting, data entry, computer work for extended periods. You are responsible to work in a safe and proper manner utilizing Workplace Ergonomics to avoid injury to oneself and to others.

QUALIFICATIONS

• High school or GED diploma
• Position requires a high level of initiative and a positive attitude
• Experience using Microsoft products (i.e. Outlook, Word)
• Experience with SAGE accounting system is considered an asset
• Must be able to follow both oral and written instructions
• Excellent communication and staff rapport
• Critical thinking, conflict resolution and problem-solving skills
• Must be able to work well under pressure

WE WELCOME AND ENCOURAGE APPLICANTS OF ALL BACKGROUNDS, IDENTITIES, AND EXPERIENCE. IF YOU REQUIRE ACCOMMODATION DURING THE RECRUITMENT PROCESS, PLEASE LET US KNOW.

While we thank all applicants for their interest, only those candidates selected for interviews will be contacted

Operations:

• Ensure the completion, accuracy, and timely entry of all necessary paperwork on a daily basis to maintain operational efficiency.
• Accounts Receivable invoicing in SAGE, following established guidelines provided by the Operations team.
• Verify that all timesheets include complete, accurate, and appropriate rates, hours, and descriptions to facilitate seamless processing.
• Complete project set-ups.
• Ensure the timely completion of project invoicing and reporting.
• Undertake additional general administrative duties as required.

Compliance, Health and Safety Support:

• Exemplify a commitment to safety and environmental stewardship within the workplace, fostering a culture that prioritizes these values.
• Ensure compliance with KBL’s Health and Safety Management System by possessing a thorough understanding of relevant safe work standards, policies, and procedures, thereby promoting a safe working environment for all personnel.

Support Client and Vendor Service:

• Maintain proactive communication with clients and vendors through various channels, including phone, email, and in-person interactions, to ensure their needs are met and to enhance overall service satisfaction.