Estates Compliance Advisor

at  Transport for London

KEY ACCOUNTABILITIES

• Responsible for providing first line advice and guidance on all Estates Compliance issues (fire, safety, building control, environmental) to internal stakeholders.
• Provide first line response (and resolution if practicable) to property compliance issues to enforcers and suppliers.
• Responsible for tracking infrastructure and facilities service related incidents, injuries and near misses, undertaking trending analysis.
• Responsible for advising personnel on the preparation and implementation of risk assessments and control measures and hazard assessments of the built environment.
• Significantly contribute to the review, updating and development of Primary Authority Assured Processes, including preparation of amendments to take account of changes to legislation and business requirements.
• Conduct planned periodic legislative based site inspections and Tier One audits, ensuring the agreed inspection and audit programme is completed, producing output reports detailing findings to stakeholders.
• Monitor and report on the completion progress of the corrective actions arising from statutory inspections and audits.
• Maintain statutory compliance databases and records such as the legal register and competency framework.
• Full responsibility for organising compliance related meetings, record minutes and ensure actions raised are updated.
• Full responsibility for the procurement of statutory training, equipment and services as directed and assisting departmental events, business continuity exercises and training.
• Undertake continuing professional development (CPD) to ensure an up-to-date, good standard, technical knowledge of relevant health and safety legislation and best practice.
• Member of the Facilities Incident Management Response team.

SKILLS

• Ability to exercise autonomy and judgment within limited parameters
• Ability to identify and use relevant understanding, methods and skills to complete tasks and address problems that, while well defined, have a measure of complexity
• Excellent communication skills both orally and written including ability to problem solve, promote and communicate ideas
• The ability to respond well to a challenge, meeting deadlines to deliver high quality work under pressure, across diverse business areas with differing objectives.
• Excellent planning and organisational skills, with very good attention to detail
• Ability to quickly assimilate and understand complex business interrelationships
• Takes responsibility for initiating and completing tasks and procedures

KNOWLEDGE

• Good understanding of Building Control Regulations - fire, safety and property compliance challenges (essential)
• NEBOSH Certificate (ideal) or willingness to undertake (essential)
• Knowledge of compliance management systems such as SFG20, ISO 45001, ISO14001 and ISO 9001(desirable)
• Membership of a recognised professional safety body (IOSH / MIIRSM) (desirable)
• Knowledge of Facilities Management discipline (desirable)
• Knowledge of Project Management discipline (desirable)
• Knowledge of construction safety (desirable)
• Excellent knowledge of IT systems: Microsoft office, SharePoint, PowerPoint and Visio (essential)

EXPERIENCE

• A highly motivated, professional with Safety, Fire Management and Property Compliance experience (essential)
  • • Operational experience of emergency management (essential)
  • • Experience of developing and maintaining accurate information (essential)
  • • Experience or working own initiative in an environment delivering a high level of service to both internal and external customers (essential)
  • • Experience of the Facilities Management discipline (desirable)
  • • Experience of management systems such as SFG20, ISO 45001, ISO14001 and ISO 9001 (desirable)

APPLICATION PROCESS

Please apply using a two-page CV and a covering letter. Word (.docx) format preferred and do not include any photographs or images.
Please think carefully about the skills, knowledge and experience outlined in the job description and ensure your CV and cover letter reflects the requirements of the role you are applying for.

To provide prompt and appropriate first line advice and guidance on queries relating to property compliance, property safety and regulatory issues affecting the built environment and services raised by internal and external stakeholders and enforcement agencies (for 11 million square feet of TfL head office property and over 2,000 commercial and residential properties)