Estates Project Manager

at  University of Derby

JOB DETAILS

Department
Estates
Responsible to
Senior Project Manager
Location
Kedleston Road, Derby Campus
Salary
£42,791 to £45,955 per annum (for exceptional performers, there is scope for further progression up to £61,235 per annum).
Closing date
Sunday 13 October 2024
Contract type
Permanent
Post type
Full-time
Adaptive working type
Hybrid
This role will be based on site, primarily in the named location with the opportunity to work remotely available in line with our Adaptive Working Framework.
Reference
0360-24
About the University
We have one simple promise – to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.
The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.
We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 – making it one of the top universities in the country recognised for its outstanding student experience and student outcomes.
Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills.
About the College/Department
The University of Derby Estates Department is dedicated to cultivating a vibrant, innovative, and sustainable campus environment, that supports our passion for delivering world class education and ground-breaking research.
Our Campus Services teams strive to maintain and enhance the exceptional facilities and services that empower our students and staff to thrive in a safe, welcoming, and inspiring setting for our community.
This post is part the Estate Development Team, who deliver a challenging portfolio or projects through effective planning & implementation each year across an estate comprising Tutorial, Commercial and Student Residence spaces.
About the role

Working in a small, but committed team of Project Managers, the ideal candidate can look forward to delivering a range of projects, including refurbishment, maintenance and engineering, from a value of £10,000 to £2,000,000 on our vast and varied estate. The role requires the delivery of projects from inception through to completion, including the following core tasks:

• Identify stakeholders and implement communication plans.
• Identify professional appointments needed, appoint design team and agreeing scope of work.
• Appoint suitable contractors.
• Ensure roles and duties under CDM Regulations are upheld.
• Obtain statutory approvals.
• Select suitable contract / terms of engagement and administer accordingly.
• Report on the project in line with the university’s reporting template, including risk identification and management.
• Chair design, pre-start and progress meetings.
• Control the project budget.
• Manage the interface between university activities and the construction works.
• Carry out key stage inspections to establish the standard for of the work and ensure that the works are aligned with the specification.
• Complete handover process in line with both contractual mechanisms, as well as internal procedures.

This role is part of the Estates department out of hours rota, providing a first response to urgent estates related issues, which occur outside the normal operating hours. On call rates will apply and be discussed at interview.
About You
We are looking for a creative Project Manager who is experience in delivering exciting student environments to join a progressive Estates department. The role requires somebody who can work both independently, as well as a part of a team, to deliver projects from initial inception, through to design, construction, and completion.
You will be highly motivated, diligent and be able to demonstrate an outstanding level of Project Management skills acquired across multi-faceted organisations. You will have an in-depth knowledge and experience of construction project management, preferably within the Higher Education sector.
A customer service ethos which matches the University’s values and behaviours is essential; outstanding communication, persuasion and influencing skills are a must, as is a drive for continuous improvement and a determination for excellence.
You will demonstrate an ability and genuine interest in keeping abreast of the external environment with regards to relevant construction industry and higher education developments.
You will have a minimum of HND in a relevant discipline and have excellent organisational, IT and project management skills.

Principal accountabilities

• Manage multiple building or building-services development projects from inception to completion, including identification and engagement of key stakeholders, client liaison, control of design team, preparation of tender documentation, cost estimating and budget analysis/control.
• Ensure successful delivery of projects in respect of quality/time/cost, taking responsibility for establishing and maintaining excellent communication links with a range of internal and external stakeholders so that the project can be delivered around the university’s key activities.
• Compiling tender documents and detailed specifications for building development projects and/or repairs of a specialist nature, e.g. re-roofing works, fire precaution works etc.
• Supervise the works through the entire project life cycle, including quality audits, programme monitoring and contract administration (e.g. valuation payments, variation orders and the like) required to ensure the efficient running and successful delivery of the contract.
• Observe procedures and policies relative to the scope of works to ensure compliance with statutory legislation and University directives, including CDM Regulations and The Building Safety Act.
• Work with the internal H&S Adviser and/or external Principal Designers to ensure the safety and wellbeing of staff, students and the general public during construction activities.
• Using AutoCAD to provide, for example, floor layouts for both tender documentation and feasibility studies.
• The post-holder will be part of the Estate department on-call rota, providing first line response out-of-hours with remuneration in line with the University’s current policy.
• Continued professional development by attending seminars and courses relevant to the scope of works.
• Carry out any other duties as may, from time to time, be required and appropriate to the post.

Person specification

QUALIFICATIONS

• Relevant qualification to at least HND level in a building or building services related discipline

EXPERIENCE

• Demonstrable experience working in a contract / project management role, with a focus on delivering construction projects, preferably in the higher education sector

SKILLS, KNOWLEDGE & ABILITIES

• Strong IT skills, in particular with the use of project-related software (e.g. MS Project, Excel)
• Excellent written and verbal communication skills
• Thorough understanding in the use and application of the Building Regulations and CDM Regulations
• Ability to manage a portfolio of projects with often competing priorities
• Well-developed interpersonal and relationship-building skills
• Highly motivated to deliver to tight deadlines with a demanding environment
• Able to demonstrate a creative and innovate approach to problem solving
• An inherent customer service ethos

BUSINESS REQUIREMENTS

• Willingness and flexibility to travel and work between University and external sites in a cost effective and timely manner
• A completed DBS check

QUALIFICATIONS

• Membership of a professional body relevant to either construction or project management (eg CIOB, RICS, CMI)
• Qualification in project management (eg PRINCE 2 or API) and/or health & safety (eg IOSH)
• Degree in Construction or Building Services related field

SKILLS, KNOWLEDGE AND ABILITIES

• Knowledge of asbestos management and associated procedures in relation to building development
• Demonstrable proficiency in the use of AutoCAD
• Strong knowledge of contract administration and contract law (notably JCT and NEC suite of contracts)
• Knowledge of project management software.

Benefits

• Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
• Local Government Pension Scheme
• Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
• Access to a variety of staff discounts at high street retailers
• Discounted onsite gym
• Discounted access to Devonshire Spa
• Holiday trading
• Cycle to Work scheme
• A flexible working environment
• A commitment to personal and professional development

Find out more about rewards and benefitsFind out more about rewards and benefits
Key contact
For further information and informal enquiries regarding the role, please contact Ross Hughes, Interim Senior Project Manager via r.hughes@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via recruitment@derby.ac.uk.
Apply today to invest in your career with University of Derby

Working in a small, but committed team of Project Managers, the ideal candidate can look forward to delivering a range of projects, including refurbishment, maintenance and engineering, from a value of £10,000 to £2,000,000 on our vast and varied estate. The role requires the delivery of projects from inception through to completion, including the following core tasks:

• Identify stakeholders and implement communication plans.
• Identify professional appointments needed, appoint design team and agreeing scope of work.
• Appoint suitable contractors.
• Ensure roles and duties under CDM Regulations are upheld.
• Obtain statutory approvals.
• Select suitable contract / terms of engagement and administer accordingly.
• Report on the project in line with the university’s reporting template, including risk identification and management.
• Chair design, pre-start and progress meetings.
• Control the project budget.
• Manage the interface between university activities and the construction works.
• Carry out key stage inspections to establish the standard for of the work and ensure that the works are aligned with the specification.
• Complete handover process in line with both contractual mechanisms, as well as internal procedures

Principal accountabilities

• Manage multiple building or building-services development projects from inception to completion, including identification and engagement of key stakeholders, client liaison, control of design team, preparation of tender documentation, cost estimating and budget analysis/control.
• Ensure successful delivery of projects in respect of quality/time/cost, taking responsibility for establishing and maintaining excellent communication links with a range of internal and external stakeholders so that the project can be delivered around the university’s key activities.
• Compiling tender documents and detailed specifications for building development projects and/or repairs of a specialist nature, e.g. re-roofing works, fire precaution works etc.
• Supervise the works through the entire project life cycle, including quality audits, programme monitoring and contract administration (e.g. valuation payments, variation orders and the like) required to ensure the efficient running and successful delivery of the contract.
• Observe procedures and policies relative to the scope of works to ensure compliance with statutory legislation and University directives, including CDM Regulations and The Building Safety Act.
• Work with the internal H&S Adviser and/or external Principal Designers to ensure the safety and wellbeing of staff, students and the general public during construction activities.
• Using AutoCAD to provide, for example, floor layouts for both tender documentation and feasibility studies.
• The post-holder will be part of the Estate department on-call rota, providing first line response out-of-hours with remuneration in line with the University’s current policy.
• Continued professional development by attending seminars and courses relevant to the scope of works.
• Carry out any other duties as may, from time to time, be required and appropriate to the post