Ethnic Studies Assistant (Administrative Support Assistant II)

at  California State University Fullerton

JOB

Ethnic Studies Assistant (Administrative Support Assistant II)Classificaiton: Administrative Support Assistant IIDepartment: Ethnic Studies OperationsSub-Division: College of Humanities and Social SciencesSalary Range: $3,680 - $3,800 per monthAppointment Type: OngoingTime Base: Full-TimeWork Schedule: Monday – Friday, 8:00 AM – 5:00 PMTelecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)About CSUF: Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.Job Summary: It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek a professional who is reliable, organized, and possesses excellent customer service skills to join our Ethnic Studies Operations team as the Ethnic Studies Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.The Administrative Support Assistant II provides administrative, clerical support for a multi department complex serving the departments of African American Studies, Asian American Studies, and Chicana/o Studies. Provides front office support, screens phone calls, and assists walk-in visitors, students, faculty, and guests. Distributes incoming mail and makes on-campus deliveries. Orders textbooks and desk copies for courses. Under general supervision, prepares travel documents for authorization and reimbursement. Maintains office supply inventory and orders supplies. Prepares and process travel authorization and travel claim forms for faculty. Obtains receipts and signatures and routes paperwork appropriately to meet deadlines. Assists with expense tracking as directed. Prepares key forms. When directed, accesses student contact information, student enrollment information, registration permits, and releases. Under direct supervision, assists with class schedule data input as it relates to class schedule building. Maintains faculty schedules. Schedules part time faculty offices each semester. Coordinates mass mailings. Under supervision, provides assistance with faculty searches. Provides clerical support for the Student Opinion Questionnaire (SOQ) process. Maintains student records and files. Assists with symposia, commencement, events, and meeting planning. Other duties as assigned.Essential Qualifications: High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.Preferred Qualifications: Special Working Conditions: https://nam01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.fullerton.edu%2Ftitleix%2Fabout%2Fnotice.php&data=02%7C01%7Cjestorres%40Fullerton.edu%7C15ed352531714618408508d8485d17bc%7C82c0b871335f4b5c9ed0a4a23565a79b%7C0%7C0%7C637338911951373901&sdata=xvyd9bV1BBgkL8K3puf0b2bbrfRGvMAbW81ccHB%2FMh4%3D&reserved=0Additional Information: California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.As of January 1, 2022, the https://calstate.policystat.com/policy/10899725/latest/ prohibits the hiring of employees to perform CSU-related work outside the state of California.The person holding this position is considered a limited reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.Multiple positions may be hired from this recruitment based on the strength of the applicant pool.If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).Application Deadline: Sep 05, 2024 (9:00 PM)Apply online at: https://apptrkr.com/5562093Copyright ©2024 Jobelephant.com Inc. All rights reserved.https://www.jobelephant.com/jeid-24a4870769893741957f946ff693806

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