EU Support Officer

at  Universit du Luxembourg

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
Created in 2003, it strives today to meet tomorrow’s major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

The incumbent will provide administrative and strategic support for the entity in line with outstanding EU grant management standards. The incumbent will perform administrative organisational tasks as well as to process the accurate, timely documentation of files, data and research information.

• Assist the Head of the Research Support Department with all aspects of the EU grant management procedures; be responsible for the entire project-life cycle, establish, workflows and procedures
• This includes the preparation guideline, checklists, tools, verification of budgets during the proposal, grant submission and grant preparation stages as well as project controlling and preparation of financial reporting during project implementation
• Ensure contract and project implementation in full compliance to the funder’s rules and requirements
• Ensure project management reporting, quantitative and qualitative, according to defined formats and project management guidelines
• Ensure that EU grants are pre-reviewed, submitted and followed-up after submission
• Responsible for the preparation EU Action Plan, EU Partnership Mapping, future orientation and policy developments for the next European Framework programme for research and innovation
• Responsible for the development, implementation and improvement of EU best practice, grant administration processes and procedures
• Provide advice and guidance to Research Facilitators, Principal Investigators, provide Helpdesk function fore EU framework advisory/compliance/interpretation; by collecting information and identifying needs concerning administration of EU funding in order to establish, communicate and excchange on best practice policies and procedures
• Engage wit stakeholder communities (internal and external) and coordinate EU working group, building up partnerships and networks
• Establish and update coherent central procedures for research data retrieval related to EU Grants
• Contribute to internal cooperation and communication between Research Support Department and other research entities, projects and central services
• Contribute to the development of funding models in the resarch information management system