Event Assistant/Officer

at  VIB

Ghent, Vlaanderen, Belgium -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate15 Feb, 2025Not Specified18 Nov, 2024N/ACommunication Skills,Indesign,Adobe Photoshop,Excel,OutlookNoNo
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Description:

ABOUT VIB

VIB is an entrepreneurial, non-profit research institute in life sciences, closely affiliated with five universities in Flanders. Our mission is to conduct groundbreaking strategic research that offers real-world solutions to citizens, patients, and farmers. Beyond research, VIB is dedicated to fostering knowledge-sharing through the Training & Conferences Program, offering a range of training, conferences, and personal development opportunities tailored to the needs of the scientific community.

POSITION OVERVIEW

As an event assistant (officer), you will manage the full organization of summer schools and workshops from start to finish. Your role is key in ensuring that VIB delivers well-organized training activities, allowing trainers to focus on the content of their sessions without worrying about logistical details. This position contributes to the overall strategy of VIB to offer a platform where VIB scientists at all stages of their careers can learn, connect and improve their skills.

QUALIFICATIONS

  • Education
  • Bachelor’s degree in event management or related field
  • Technical & Scientific Expertise
  • Experience in event and project management
  • Advanced knowledge of Office 365 (Word, Excel, Outlook)
  • You are familiar with email marketing tools
  • Experience with Adobe Photoshop, Illustrator & Indesign
  • Driver’s license B
  • Skills & Attributes
  • Strong organizational skills with the ability to manage projects efficiently
  • An eye for detail and accurate working methods
  • Team player who can also work autonomously
  • Diplomatic and mature, maintaining professionalism under pressure
  • Hands-on and accurate
  • Strong communication skills, both written and spoken

Responsibilities:

  • Organization
  • Overseeing the preparation, logistics, and execution of workshops and summer schools
  • Coordinating with venues, caterers, and audiovisual providers.
  • Coordination with the trainers and other parties (such as VIB data core)
  • Handling on-site coordination for training activities at the different VIB locations
  • Evaluation: monitoring and ensuring the quality of each event
  • External and internal relations and helpdesk
  • Handling all questions of (potential) participants (online and onsite)
  • Maintain professional contacts with participants, speakers and trainers, exhibitors.
  • Website and e-learning platform: adding and updating content to the different platforms the team is using.
  • Budget: Managing and tracking the budget for each event.
  • Support in the execution of promotional activities


REQUIREMENT SUMMARY

Min:N/AMax:5.0 year(s)

Other Industry

Marketing / Advertising / MR / PR

Other

Graduate

Event management or related field

Proficient

1

Ghent, Belgium